Procurement Compliance Administrator

GULF COAST COMMUNITY SERVICES ASSOCIATION•Houston, TX

4d•$63,179 - $66,338•Hybrid

About The Position

The Procurement & Compliance Administrator is responsible for administering the Agency’s procurement, contract support, inventory control, and record-related compliance activities. This role provides higher‑level coordination, oversight, and analysis to ensure procurement, inventory, and records management activities are compliant with federal, state, grant, and internal requirements; aligned with budgetary controls; and documented in accordance with records‑retention standards. The Procurement & Compliance Administrator serves as the subject‑matter resource in these areas.

Requirements

Strong analytical and problem‑solving skills
Excellent written and verbal communication skills
Ability to exercise sound, independent judgment and discretion
Strong organizational and project‑management skills
Ability to work independently and manage competing priorities
High attention to detail with an ability to enforce policies consistently
Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain, or related field.
5–8 years of progressive responsibility in the following area(s) of procurement, inventory & records management, insurance policies administration, contract administration, internal controls and/or compliance experience.
Basic math skills required.
Intermediate proficiency in Microsoft Office applications and experience working in financial, procurement, inventory, records management, and or purchasing card systems.

Nice To Haves

People-person
Adaptable
Self-starter
Energetic
Results-oriented
Respectful
Critical-Thinker
Decisive
Trustworthy
Inclusive
Servant-Leader

Responsibilities

Administer and oversee the full procurement lifecycle.
Ensure procurement activities comply with federal, state, grant, and internal procurement standards.
Provide support to the administration of contracts, agreements, licenses, permits etc., ensuring required approvals, renewals, amendments, and compliance documentation are maintained.
Review and approve purchase requisitions and purchase orders prepared by the Procurement Specialist.
Analyze price proposals, vendor quotes, cost reasonableness, and budget availability. Negotiate terms and conditions as required.
Review procurement reports and spending trends to create forecasts for monitoring, planning, and budget development.
Oversee all aspects of the inventory management processes and procedures.
Provide guidance and training on procurement, inventory, and records management requirements.
Take affirmative steps to ensure that small and historically under-utilized businesses are used when possible.
Serve as the primary point of contact for vendor escalations, disputes, and performance issues.
Ensure procurement, client, and contract files meet documentation, retention, and audit requirements.
Coordinate retrieval and production of procurement, client, and inventory records for audits, monitoring reviews, or inquiries.