Procurement Clerk

Ohio Turnpike and Infrastructure Commission•100 - Berea, OH

6d•Onsite

About The Position

The Ohio Turnpike & Infrastructure Commission is hiring a Procurement Clerk for its Procurement Department at the Administration Building in Berea, Ohio. The role supports procurement operations, vendor and supplier records, document management, public records requests, reporting, ERP updates, and the disposal of surplus property. The employee will initially assist with auctions and disposal of obsolete parts, surplus or damaged equipment, and scrap materials; responsibility for this work will transfer to the position within six months of employment. The role also provides procurement support such as preparing bid tabulations, entering data, onboarding vendors, and following up on required submittals before contracts or purchase orders are issued. The position requires handling frequent interruptions and deadlines.

Requirements

High school diploma or GED.
At least 12 months of training or experience in a contracts or procurement department or a similar environment.
Possess and maintain a valid State of Ohio driver’s license.
Knowledge of purchasing and procurement, agency procurement policies and procedures, state procurement regulations, and inventory control.
Knowledge of records retention, destruction, and distribution procedures.
Ability to work with fractions, decimals, and percentages.
Ability to prepare meaningful, concise, and accurate reports.
Proficiency with Microsoft Office and Adobe programs, and familiarity with ERP and other procurement-related software, such as contracts and invoicing systems.
Ability to apply purchasing principles to practical problems and understand technical manuals and verbal instructions related to procurement procedures.
Ability to gather, collate, and classify information concerning procurement techniques and activities.
Strong verbal communication, active listening, and time management skills.
Ability to write routine correspondence and communications reflecting standard procurement procedures.
Attention to detail and ability to proofread and correct work.
Ability to answer routine telephone and email inquiries from Commission staff and the general public.
Ability to handle frequent interruptions and deadlines.

Responsibilities

Maintain and update the supplier database, including commodity and service cross-references, vendor contact information, new vendor onboarding, and vendor-requested changes.
Collaborate with other departments to obtain required vendor reviews and approvals.
Prepare tax exemption certificates and credit applications and send them to requesting parties.
Assist with the department’s document retention program.
Process public document requests promptly and efficiently.
Assist with quarterly and year-end reports, including processing returned comments and making required changes in the ERP system.
Update the ERP system to remove inaccurate delivery requests at the request of stockrooms.
Communicate with internal departments about purchasing procedures and policies.
Assist with auctions and disposal of obsolete parts, surplus or damaged equipment, and scrap materials; assume responsibility for property disposal work within six months of employment.
Support procurement activities, including creating bid tabulations, data entry, and vendor onboarding.
Follow up on and expedite required submittals before a contract or purchase order is issued.
Perform other duties assigned by the Director of Contracts Administration and/or Procurement Manager.