Procurement Card & Expense Report Administrator

Rosendin

About The Position

The P-card (Procurement Card) and expense report administrator is an intermediate-level position responsible for managing the procurement card program and expense reporting system within the organization, which includes managing cardholder accounts and monitoring card usage. This role will also be responsible for the setup of new accounts, processing applications, resolving issues and discrepancies, and reviewing the expense reports for accuracy. The work performed is moderately supervised.

Requirements

At least 2 years’ experience in corporate card program administration, expense management or financial operations
Participation in improvement processes and various projects
Proficient with MS Office, Oracle, Fusion, Concur and banks
Ability to work independently and make sound decisions with limited supervision
Strong organizational, analytical and decision-making skills
Experience with multiple entities and managing of high-volume transactions and active cards

Nice To Haves

An associates degree in accounting, finance or a related field is generally preferred.

Responsibilities

Setting up new cardholder accounts to include emailing new and/or replacement cardholders of arrival, distribution of card (USPS, FedEx, Inter-office)
Initiate and process P-card deactivation procedures for employee separations, transfers, or non-compliance with policy
Managing cardholder profiles: spend limits, restrictions, increases, and holds
Processing of applications, ensuring proper authorization and internal webinar has been completed
Reconciling the monthly statement against Concur transactional data and payment, along with statement/invoice entry
Prepare the monthly managers’ report and send it to the applicable division managers
Ensure cardholders adhere to the P-card policy
Work closely with the A/P team to monitor card usage is within regulations and guidelines
Offer ongoing support to all cardholders regarding questions raised: i.e. card balances, declined charges, increase/decrease of spend limits
Daily auditing and processing of expense reports to ensure accuracy, completeness, and compliance to the company expense policy
Responsible for addressing any issues and discrepancies related to expense reports
Provide ongoing support to employees on the expense report process, i.e. submissions, documentation required, approvals, payment dates
Administrative tasks such as mail, phone calls, scheduling meetings and maintaining records
Ad-hoc projects related to the expense report system, policy and management
Provide support to the A/P team with a focus on check requests and/or urgent invoices