Procurement Administrator
About The Position
ACDC Dynamics a leading manufacturer, importer, and distributor of quality products in the electrical, electronics, pumps, and tools industry is looking for an experienced and dynamic Procurement Administrator. Key Performance Areas Reviewing purchase orders and making sure that they are complete and accurate before approving them Making sure that contracts are issued in accordance with ACDC regulations regarding terms and conditions Negotiating prices for goods or services to ensure that they are fair market value Coordinating with vendors to ensure that they deliver on time and meet quality standards Coordinating bids from vendors and selecting a winning bidder based on merit Managing inventory levels of materials and supplies, ensuring that there is an adequate supply for operations but not too much so as to go unused Ensuring that all funds are available before signing contracts with vendors or paying invoices from contractors Reviewing bids to determine whether they are reasonable, based on market prices of similar goods or services Monitoring inventory stock. This includes observing whether the appropriate items have arrived and determining what needs to be reordered. Monitor Stock to be aware of low supplies to make purchase orders in advance of stock running out. Work with suppliers to negotiate material and order costs, and compile cost reports for invoices. In some cases, negotiating may be necessary to get the best rates possible. Prepare purchase orders and send order requests to suppliers. Update records and follow up with vendors to check if the order is being processed. If issues arise with shipments or orders are incorrect or late, work with the supplier to resolve the issue. Build strong relationships with key contacts within these companies, working with them closely to fix problems as quickly as possible. Perform inventory and administrative tasks like preparing and forwarding invoices, updating databases, filing, and organizing documents for accounts. Provide additional administrative support for team members as needed.
Requirements
- Matric + tertiary qualification preferred
- Experience in purchasing and procurement preferred
- Knowledge of purchasing and supply chain systems, LEAN Principles of planning and MRP/ERP systems
- High competency level in MS Office applications
- Aptitude in decision-making and working with numbers
Responsibilities
- Reviewing purchase orders for completeness and accuracy
- Ensuring contracts align with ACDC regulations
- Negotiating prices for goods and services
- Coordinating with vendors for timely delivery and quality standards
- Coordinating bids from vendors and selecting a winning bidder based on merit
- Managing inventory levels of materials and supplies
- Ensuring fund availability before signing contracts or paying invoices
- Reviewing bids for reasonableness based on market prices
- Monitoring inventory stock and reordering as needed
- Negotiating material and order costs with suppliers
- Preparing purchase orders and sending requests to suppliers
- Updating records and following up with vendors
- Resolving issues with shipments or orders
- Building strong relationships with key contacts within companies
- Performing inventory and administrative tasks
- Providing additional administrative support for team members
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
