Temporary Procurement Assistant

Harris County•Houston, TX

1d•Onsite

About The Position

The Procurement Assistant plays a vital role in supporting the procurement activities of the Elections Division within the County Clerk’s Office. This position is responsible for assisting with the purchasing of goods and services, ensuring compliance with Harris County purchasing policies and procedures, and providing efficient support to all departmental procurement needs.

Requirements

Must meet all eligibility requirements to register to vote in the State of Texas.
High School Diploma or G.E.D. equivalent from an accredited educational institution with Two (2) years of related experience OR An Associate degree in a related field.
PLUS Two (2) years of experience using any ERP financial system.
Two (2) years of experience performing clerical, administrative, or fiscal work.
Advanced Excel skills, including pivot tables, VLOOKUP, and related functions.
Ability to prioritize work assignments.
Ability to process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling accounts.
Exceptional customer service skills.
Ability to manage projects from start to finish.
Ability to meet strict processing deadlines.
Ability to analyze data to track ordering and spending patterns.
Strong judgment and decision-making skills.
Strong leadership and communication skills.
Detail-oriented.

Nice To Haves

Experience in a fast-paced environment.

Responsibilities

Create, review, and submit requisitions for approval through Harris County Purchasing, and forward approved purchase orders to vendors.
Process invoices and payments to vendors for services rendered.
Maintain inventory levels and a working knowledge of all office assets, both capital and non-capital.
Obtain quotes from suppliers to support the processing of order requests.
Process supply orders and service requests submitted by department heads.
Communicate with new vendors to obtain required documentation for creating a Supplier ID in STARS and forward all materials to Harris County Purchasing.
Assist Harris County Purchasing with the inspection of capital asset inventory.
Manage surplus inventory.
Perform other related duties as assigned.