Procurement Assistant

Carter Machinery Careers • Mechanicsville, VA

3d • Onsite

About The Position

Carter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C. is hiring a Procurement Assistant in Richmond, Virginia. The Procurement Assistant is responsible for coordinating and supporting purchasing activities to maintain efficient operations. The individual in this role executes a wide range of functions, including vendor onboarding, purchase order processing, RFP coordination, and contract management. Responsibilities rotate regularly to ensure coverage and consistent foundational knowledge of procurement functions among all team members.

Requirements

• Minimum two years of purchasing or procurement experience.
• High school diploma or equivalent.
• Strong knowledge of purchasing procedures, vendor management, and sourcing practices.
• General knowledge of internal purchasing policies and financial controls.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Familiarity with ERP systems.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy.
• Ability to work independently with limited supervision.
• Ability to interact professionally at all levels.
• Familiarity with procure-to-pay process.
• Regularly required to sit and talk or hear.
• Frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
• May occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Nice To Haves

• College degree.
• Experience with contract review.
• Vendor compliance tracking.
• Sourcing strategies.
• Experience operating and navigating ERPs, CODA and Microsoft Dynamics (D365).

Responsibilities

• Coordinating and supporting purchasing activities to maintain efficient operations.
• Vendor onboarding.
• Purchase order processing.
• RFP coordination.
• Contract management.
• Promote a positive customer experience.
• Uphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way.

Benefits

• Health, dental and vision insurance.
• Paid time off.
• 401(k), $0.75 to $1.25 match up to 6%.
• Life and disability insurance.
• In-house training instructors/programs.
• Tuition reimbursement.
• Employee referral bonus program.
• Discounts: cellular phone service, computers, tooling, cars and trucks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED