Procurement and Resources Specialist

Veterans Health Administration • Billings, MT

2d • Onsite

About The Position

This position serves as the Real Property Officer for the Veterans Affairs (VA) Montana Health Care System and is the subject matter expert and responsible party for the largest portfolio of leases (22), agreements (18), and pending real property actions (4) in Veterans Integrated Service Network (VISN) 19. The role reports directly to the Chief Engineer and works with minimal guidance, frequently coordinating with VISN and VA Central Office program offices, as well as station-level leadership and staff.

For lease actions, the incumbent develops strategic capital investment plans based on mission requirements and market analysis; generates technical procurement requirements; commits funding; leads market research and source-selection efforts; coordinates activations; manages operations and compliance; defines modifications; and coordinates closures. The incumbent serves as Contracting Officer’s Representative for every lease acquisition and performs pre- and post-award contract administration, including actions normally handled by a local Contracting Officer.

For agreements, the incumbent coordinates with current and prospective tenants, drafts legal documents, enforces agreement provisions, and collects payments. For real property actions, the incumbent is the primary point of contact and field technical expert for disposal and conveyance of real estate under VA’s “Reduce the Footprint” criteria, as well as land-use agreements, parcel transactions, easements, and irrevocable licenses involving VA Montana-owned assets. The incumbent meets with stakeholders, reviews utilization data and growth trends, assesses market availability and financial constraints, develops long-term investment priorities, presents them for review and approval, and obtains approval for new requirements through the Strategic Capital Investment Process.

The position is primarily administrative and office-based, with occasional travel to field offices and leased or prospective property sites. Up to 25% travel may be required, with an expected average of 10% annually during normal operations. The work is primarily sedentary, though site visits may involve light physical activity such as walking over uneven surfaces. Ad-hoc telework may be authorized; the position is not virtual, and the employee must live within or be willing to relocate within commuting distance of the duty location. The work schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m.

Requirements

• U.S. citizenship.
• Meet GS-11 qualification requirements through one year of specialized experience equivalent to GS-9, three years of progressively higher-level graduate education or a doctoral degree, or an equivalent combination of graduate education and specialized experience.
• Specialized experience, if used, must include knowledge of contract laws, regulations, and procedures for acquisition and contract administration; knowledge of contracts supporting leased-facility operations; communication with lessors and Contracting Officers on operational, maintenance, and corrective matters; drafting and coordinating lease modifications; addressing leased-asset concerns; preparing procurement request packages; and developing and presenting reports.
• Submit a resume documenting job titles, duties, start and end dates by month and year, and hours worked per week; submit transcripts if qualifying based on education.
• Complete the required application, questionnaire, and online assessment.
• Register for Selective Service if applicable to males born after December 31, 1959.
• Subject to background and security investigation.
• Complete the online onboarding process and provide acceptable identification for pre-employment requirements.
• Participate in the seasonal influenza vaccination program as a VA Health Care Personnel requirement.
• Serve a one-year probationary period.
• Live within or be willing to relocate within commuting distance of the duty location.
• Be able to travel to work sites as required; site visits may involve walking over uneven surfaces.
• Work is primarily sedentary and requires above-average resistance to stress and mental fatigue.

Responsibilities

• Develop strategic capital investment plans for lease actions based on mission requirements and market analysis.
• Generate technical procurement requirements and commit funding for lease actions.
• Lead market research and source-selection efforts.
• Coordinate and direct activations, manage operations and compliance, define modifications, and coordinate closures for leased properties.
• Serve as Contracting Officer’s Representative for lease acquisitions and perform pre- and post-award contract administration.
• Coordinate with current and prospective tenants, draft legal documents, enforce agreement provisions, and collect payments.
• Serve as the primary point of contact and field technical expert for real estate disposal and conveyance actions under VA’s Reduce the Footprint criteria.
• Manage land-use agreements, parcel transactions, easements, and irrevocable licenses related to VA Montana-owned assets.
• Meet with stakeholders; review utilization data and growth trends; assess market availability and financial constraints related to real property actions.
• Develop long-term investment priorities identifying asset locations and services, and present them for review and approval.
• Obtain approval for new requirements through the Strategic Capital Investment Process.
• Perform other assigned duties.

Benefits

• Federal employee benefits package; specific benefits depend on position type and eligibility.
• Potential credit toward annual leave accrual based on prior work or military service, subject to approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level