Procurement and Logistics Manager

Compass Charter School•Agoura Hills, CA

1d•Onsite

About The Position

Compass Charter School is seeking a Procurement and Logistics Manager to lead its procurement program and coordinate purchasing, contracting, vendor relationships, and the Community Providers department. The role establishes procurement priorities, standards, procedures, internal controls, and service expectations consistent with California Education Code requirements, school policy, and organizational priorities. It also serves as the school’s primary resource on public procurement and contracting, advising administrators and staff on procurement strategy, solicitation methods, purchasing authority, contract requirements, ethical practices, compliance, and organizational risk. The manager oversees procurement activities from competitive solicitations and contract development through contract administration, cooperative purchasing, and acquisition of goods and services. The role manages vendor onboarding and vetting, documentation, insurance verification, order fulfillment, vendor questions, and scholar Instructional Funds, including quarterly spending updates. It monitors program activity and implements improvements to department performance and compliance. This is a full-time position based at Compass Charter School’s Central Office locations in Agoura Hills and/or Thousand Oaks, California. Employees may be directed to work from either office. Remote work is available only for approved positions and locations; prior approval is required to work elsewhere. The employee must be able to work a flexible schedule as needed and may travel throughout California for school-related activities, meetings, training, and events. The position includes lifting, carrying, pushing, or pulling instructional materials, supplies, and equipment weighing up to 40–50 pounds, along with mobility and extended computer-work requirements. Salary is $98,523–$123,041.73.

Requirements

Any combination of training, education, and experience equivalent to a bachelor’s degree from an accredited college or university.
At least 5 years of combined experience in a successful administrative school leadership role, comparable private- and/or nonprofit-sector experience, or related school operations.
Proficient to advanced technology knowledge and skills in productivity applications, including Google Workspace (such as Docs, Sheets, and Slides), AI applications, procurement platforms, student information systems, digital courseware license management, project management tools, and digital communication tools.
High attention to detail in data collection, invoice tracking, expenditure management, organization, and complex administrative tasks and projects.
Competency in financial administration, including budget oversight, department invoice tracking, and vendor expenditure management.
Collegial approach to teamwork and ability to manage multiple multifaceted projects simultaneously.
Innovative, problem-solving mindset and intention to continually improve systems and services for the school and its scholars.
Ability to work a flexible schedule as needed to meet the needs of scholars, Learning Coaches, and staff.
Ability to frequently exert up to 40–50 pounds of force to lift, carry, push, or pull instructional materials, supplies, and equipment.
Mobility to stand, walk, stoop, reach, bend, and manipulate small objects; ability to sit, type, and work at a computer workstation for extended periods.

Nice To Haves

Experience working with blended, online, personalized, and/or virtual learning schools.

Responsibilities

Lead and coordinate the Compass procurement program, establishing priorities, standards, procedures, internal controls, and service expectations.
Plan, organize, and oversee procurement activities, including competitive solicitations, contract development and administration, cooperative purchasing, and acquisition of goods and services.
Advise administrators and staff on public procurement and contracting, including procurement strategy, solicitation methods, delegated purchasing authority, contract requirements, ethical practices, compliance, and organizational risk.
Ensure approved vendors provide appropriate educational services and comply with applicable state and federal guidelines and Compass requirements.
Manage vendor relationships and address vendor questions about payments and processes.
Manage and monitor order fulfillment, expediting orders when necessary to ensure scholars receive curriculum on time.
Educate staff on and uphold organizational, state, and federal procurement policies; maintain knowledge of relevant guidance and hold staff accountable.
Organize and manage the daily functions of the Community Providers department, including vendor onboarding, vetting, paperwork, and troubleshooting vendor concerns.
Manage scholar Instructional Funds through the procurement system and submit quarterly updates on scholar spending.
Verify that approved vendors are properly insured.
Analyze program activities and implement procedures to improve department performance and ensure compliance.
Maintain and update electronic vendor information and documentation.
Travel throughout California for school-related activities, meetings, training, and events as required; report to other Compass locations as directed.