Procurement and Inventory Manager

AP MAX INC•Houston, TX

11h

About The Position

The Procurement and Inventory Manager oversees procurement, inventory, and logistics for Southend Pharmacy, a modern 503A compounding pharmacy licensed in more than 35 states. The role ensures timely availability of raw materials, ingredients, and supplies while maintaining regulatory compliance. The ideal candidate has experience in pharmaceutical supply chains, inventory control, and vendor management across sterile and non-sterile compounding environments. The position includes sourcing and purchasing pharmaceutical ingredients and materials, managing supplier relationships and contracts, forecasting and monitoring inventory, ensuring appropriate storage and documentation, and coordinating shipments and cold-chain logistics. The manager uses ERP and inventory systems to improve tracking and operational efficiency and works closely with Quality Assurance, compounding pharmacists, and technicians to align materials with production needs.

Requirements

Certificate or bachelor’s degree in supply chain management, Pharmacy, Business, or a related field.
At least 2 years of professional experience in procurement, inventory management, or warehouse operations within the pharmaceutical or manufacturing industry.
Proficiency with warehouse management, inventory management, or enterprise resource planning (ERP) systems.
Excellent analytical, problem-solving, and negotiation skills.
Demonstrated experience establishing and organizing warehouse operations, including bin configuration, inventory locations, storage systems, and inventory organization.

Nice To Haves

Experience in pharmaceutical warehousing and procurement; relevant manufacturing industry experience is also acceptable.
Experience with NetSuite; experience with comparable systems, including Intacct, Microsoft Dynamics, or other dedicated warehouse and inventory management platforms.
Experience with LifeCycle inventory management systems.
Previous experience managing procurement and inventory operations within a pharmaceutical or regulated healthcare environment.
Strong knowledge of USP <795>, <797>, and <800> standards and guidelines governing pharmaceutical compounding practices.
Knowledge of DEA reporting requirements, controlled substance management, and applicable regulatory compliance standards.
Certified Supply Chain Professional (CSCP) or Certified Pharmacy Technician (CPhT).

Responsibilities

Strategically source and procure pharmaceutical ingredients, excipients, packaging, and sterile compounding materials from approved vendors.
Build supplier relationships to support consistent quality, cost-effectiveness, and timely deliveries.
Negotiate pricing and contracts in adherence to USP <795>, <797>, and <800> guidelines.
Monitor and manage inventory levels of APIs, bases, and compounding supplies to prevent shortages or overstocking.
Develop and implement demand forecasting models based on prescription trends and regulatory requirements.
Ensure proper storage and handling of temperature-sensitive and hazardous materials.
Ensure compliance with FDA, DEA, state pharmacy board, and USP guidelines.
Maintain records including lot tracking, MSDS documentation, and chain of custody for controlled substances.
Collaborate with Quality Assurance to verify raw materials meet compounding standards.
Oversee and optimize inbound and outbound shipments with couriers and distributors.
Ensure cold-chain compliance for temperature-sensitive pharmaceuticals.
Identify supply chain disruptions and implement contingency plans.
Use ERP systems to improve inventory tracking and operational efficiency.
Align inventory levels with production needs in collaboration with compounding pharmacists and technicians.