Procurement and Contract Specialist

Hernando County, Florida BOCC • Brooksville, FL

1d • Onsite

About The Position

This position, reporting directly to the Procurement Manager of Contracts, is responsible for performing advanced technical and administrative work involving procurement policies, practices, methods, and procedures. This position is responsible for managing complex, large-scale procurements for a broad range of materials, equipment, supplies, services, construction projects, and professional services exceeding the formal bid threshold in accordance with Hernando County Purchasing and Contracts policies and applicable statutes. Work requires the exercise of independent judgment, analytical ability, and a thorough knowledge of public procurement regulations.

Requirements

• Bachelor's degree with major course work in business, accounting, finance or related field.
• Five (5) years of public governmental purchasing experience.
• Experience in issuing solicitations and monitoring contracts.
• Applicants must submit a resume and cover letter tailored to the position.
• Application materials must demonstrate clear, professional written communication skills.
• Must possess and maintain a valid Florida Driver’s License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
• Must have or be able to obtain within 90 days certification in FEMA National Incident Management System (NIMS) courses: IS-100.c: Introduction to the Incident Command System (ICS), IS-200.b: ICS for Single Resources & Initial Action Incidents, IS-700.b: An Introduction to the National Incident Management System, IS-800.c: National Response Framework, an Introduction
• Knowledge of procurement practices and procedures either public or private including vendor and source identification, pricing methods, bid preparation, contracts and pricing agreements.
• Knowledge of laws and regulations governing public procurement activities and expenditure of public funds.
• Ability to exercise independent and impartial judgment recommendations and decisions.
• Ability to analyze a variety of purchasing problems, to make sound recommendations as to their solutions and to prepare working procedures.
• Ability to interpret contractual language, particularly relative to state contracts.
• Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions and regulations.
• Ability to negotiate prices, terms, and contractual provisions.
• Ability to establish and maintain good working relationships with co-workers, user Departments, officials, and suppliers.
• Skill in procurement documentation.
• Ability to communicate effectively both in writing and orally.
• Ability to proficiently use Microsoft Word, Excel, and Outlook.
• Requires sitting most of the day.
• The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
• The job requires frequent bending, twisting, and occasional squatting, climbing, kneeling, and balancing.
• The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
• The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.

Nice To Haves

• Certified Public Professional Buyer
• Certified Public Procurement Official
• Certified Purchasing Manager
• Certified Professional in Supply Management

Responsibilities

• Drafts, prepares, reviews, and negotiates contracts, amendments, renewals, and related agreements to ensure terms are in the best interest of the County and comply with applicable laws, ordinances, and policies.
• Monitors and evaluates vendor and contractor performance to ensure compliance with contractual terms, specifications, and statutory requirements; identifies non-compliance and coordinates corrective action as necessary.
• Prepares and submits agenda items of a contractual nature for Board of County Commissioners’ consideration and approval.
• Monitors and implements contract changes, amendments, and Board-approved modifications; ensures all revisions are accurately documented and executed.
• Coordinates the procurement of construction projects, term contracts, and competitive solicitations for supplies, services, materials, and equipment in accordance with County policy and applicable federal and Florida Statutes.
• Consults with departmental personnel to assess procurement needs; provides technical guidance regarding specifications, purchasing procedures, and contractual requirements.
• Reviews and refines specifications for inclusion in bid and solicitation documents to ensure clarity, competitiveness, and compliance.
• Conducts and participates in pre-bid meetings, selection committee meetings, bid openings, evaluations, tabulations, and analyses; collaborates with departments to determine the lowest responsive and responsible bidder.
• Prepares written recommendations for bid awards and presents findings for Board of County Commissioners’ approval.
• Maintains current knowledge of State of Florida contracts and cooperative purchasing agreements to maximize cost savings and efficiency.
• Coordinates and verifies the accuracy of pay applications, change orders, and contract documentation prior to submission for Board approval.
• Maintains complete and accurate contract files, including bonding, insurance certificates, licensing documentation, and statutory compliance records.
• Monitors assigned contracts throughout the lifecycle to ensure performance standards, deliverables, timelines, and regulatory compliance are met.
• Performs complex purchasing assignments from requisition through receipt and acceptance of goods and services, ensuring adherence to procurement regulations.
• Collaborates with other procurement and finance personnel to support an efficient and cohesive County purchasing system.
• Responds to emergency or disaster situations (e.g., hurricane, flood, or other declared emergencies) and performs assigned recovery duties in support of County operations.
• Assist Procurement team and colleagues with special projects and as needed.
• County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description.

Benefits

• VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level