Procurement Analyst (NSD)

City of New York • New York, NY

2d • $59,235 - $68,120 • Onsite

About The Position

The New York City Department of Correction (DOC) is seeking a Procurement Analyst to support the purchasing and inventory operations of the Nutritional Services Division (NSD). This role involves assisting in the procurement and inventory of goods, services, and/or construction. The analyst will conduct inventory, review purchasing requisitions, manage inventory, and examine procurement and contract documents for accuracy and adequacy. Key responsibilities include maintaining inventory accuracy, reconciling discrepancies, and reviewing bids and proposals to ensure compliance with agency, city, state, and federal requirements. The position requires a strong understanding of the City’s Procurement Policy Board Rules and experience with various procurement methods and systems like PASSPort, FMS, OCP Direct Order, and Storehouse Requisition.

Requirements

• Permanent in the title of Procurement Analyst or have taken and passed DCAS Exam 5111.
• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in "1" above.
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience.
• A combination of education and/or experience equivalent to the above.
• College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for 6 months of experience.
• Must have at least a four year high school diploma or its educational equivalent and 6 months of professional procurement experience.
• Have a good understanding of the City’s Procurement Police Board Rules.
• Experience in processing a wide variety of procurement utilizing various procurement methods (i.e., OGS, GSA, etc.).
• Effectively utilize PASSPort System, FMS, OCP Direct Order and Storehouse Requisition submissions.

Nice To Haves

• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of professional procurement experience.
• To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of professional procurement experience, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Responsibilities

• Conducts Inventory and analysis of trend and recommend effective inventory process as appropriate.
• Generates Inventory reports in collaboration with procurement for replenishment.
• Monitors, analyzes and optimizes stock levels to ensure products availability.
• Coordinate and collaborate with all stakeholders in the procurement and inventory process.
• Manage and coordinate vendor response due diligence reviews, for recommendation to award.
• Review the procurement needs of the Agency Stakeholders and develop work plans to meet these needs.
• Achieve procurement milestones for high-priority projects with vigorous time frames.
• Provide technical advice and quality assurance to stakeholders to ensure small purchasing procedures are performed in a timely manner and submitted correctly.
• Maintain goods and services inventory lists to ensure contract specifications are adhered to by vendor, as well as providing accurate accounting analysis.

Benefits

• Health insurance for the employee and his/her spouse or domestic partner and unemancipated children under age 26
• Union benefits such as dental and vision coverage
• Paid annual leave and sick leave
• Paid holidays
• Pension
• Optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level