Procurement Analyst

City of New York•New York City, NY

8d•Hybrid

About The Position

The Department of Records and Information Services is seeking to hire a Procurement Analyst to work in the Administration division. This role involves preparing procurement documentation, processing payments, managing Trust & Agency accounts, and utilizing FMS reports for financial monitoring. Additionally, the analyst will be involved in contract preparation, bid analysis, tracking contract status, ensuring compliance, and maintaining contract databases.

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to "1", "2", "3", or "4" above.
College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience.
All candidates must have a high school diploma.

Responsibilities

Preparing procurement documentation for the agency including purchase requisitions, memos and personal expense reimbursement.
Processing payments for all accounts payable.
Updating of Trust & Agency accounts, processing purchases and royalties for these accounts.
Utilizing FMS reports to monitor payments and spending.
Preparing bid and/or pre solicitation review documents.
Obtaining the necessary market and/or vendor data in support of bid preparation.
Participating in the review, tabulation and the analysis of bids.
Participating in on-site inspections as necessary.
Tracking and reporting the status of all pending contracts to the supervisor on a routine basis.
Notifying supervisor of potential problems and offering potential solutions.
Establishing and maintain contracting cycles and ensure there is no gap in contracted services.
Maintaining and augmenting database of Division registered contracts when necessary and appropriate.
Monitoring and ensuring divisional compliance with the contracting process as directed by ACCO.