Procurement Analyst

City of New York•New York City, NY

1d•Onsite

About The Position

The Department of Citywide Administrative Services (DCAS) is responsible for making city government work for all New Yorkers. This includes managing New York City’s courthouses and municipal buildings, and purchasing over $1 billion annually in goods and services for more than 80 City agencies. The Office of Citywide Procurement (OCP) is the centralized procurement line of service, ensuring that procurement processes comply with all applicable rules and mandates. OCP is responsible for citywide contract management, quality assurance, and supply chain management, supporting the City's environmental and economic justice goals.

Requirements

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
A combination of education and/or experience equivalent to “1”, “2”, or “3” above.
College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience.
All candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

Nice To Haves

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Responsibilities

Conduct complex procurements for goods and services, utilizing various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, MWBE small purchase, design build, challenge-based procurements, sole source, and negotiated acquisition procurement methods.
Prepare and review solicitation and contract documents to ensure conformity to agency requirements and citywide standards.
Conduct market research and analysis of the agency’s needs to determine procurement requirements and specifications.
Conduct vendor outreach and pre-bid/pre-proposal meetings to clarify potential offerings and clarify client agency requirements.
Review all bid submissions to ensure responsiveness to make recommendations for award.
Participate in negotiation meetings with vendors and end users to ensure cost savings.
Perform responsibility determinations to analyze vendors past performance, financial status, and other factors to determine vendor responsibility.
Lead proposal evaluation committees and select proposed contract awardees.
Conduct cost/price analyses and negotiate with vendors to obtain the most advantageous contract terms and pricing for the agency.
Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries.
Review and provide recommendations for contract awards.
Ensure all solicitation documents and contract documents meet the agency’s requirements and all relevant federal/state/city guidelines.
Develop procedures for administration of contract and procurement activities, such as processing of bids and contracts, monitoring vendor performance, and effecting contract modifications.
Monitor post award contract management by leading kick-off meetings and ongoing vendor preparedness.
Prepare and conduct presentations related to solicitations, procurement policies, and related issues and initiatives, ensuring effective communication between client agencies, vendors, and OCP.
Consult with and advise the Agency Chief Contracting Officer (ACCO) and other supervisors on buying policies.
Identify potential cost reduction or cost avoidance opportunities.
Participate in ongoing continuous process improvement programs; identify potential ways to increase efficiency and effectiveness of OCP procurement functions.
Utilize software applications, in addition to electronic and online databases to monitor procurement processing and generate contract modifications as necessary.
Gather information from city agencies, DOHMH, and DCAS engineers to build out contract specifications and changes in rules and regulation surrounding cooling tower maintenance.
Work with the contracted vendor to release FAQ’s and other best practices on utilizing contract, changes in the contract or potential modifications.
Coordinate with other procurement staff in informing city agencies on contract changes.