Procurement Analyst (PA1)

State of Oregon•Salem, OR

1d•$5,613 - $8,289•Hybrid

About The Position

The Oregon Public Defense Commission (OPDC) is seeking a detail-oriented and collaborative Procurement Analyst to join our Procurement team. This role is essential for strengthening operations, supporting responsible stewardship of public resources, and advancing OPDC’s mission. The position is permanent, full-time, and located in Salem, Oregon. This recruitment will establish a list of qualified applicants for the current vacancy and potential future vacancies. The role is hybrid, offering flexibility when operationally appropriate. The salary range is $5,613 - $8,289 per month (non-PERS salary range), with a 6.95% increase for PERS-vested employees or new employees after six months of service. The OPDC is governed by a 13-member commission appointed by the Governor and oversees Oregon’s public defense system, providing policy direction and administration. The agency negotiates contracts with public defense providers, administers funds, and ensures compliance through quality assurance practices. The Appellate Division provides direct legal representation, and other services include data collection, general counsel, HR, IT, internal audit, and policy development. OPDC is committed to ensuring high-quality legal representation and strengthening the public defense system through collaboration and oversight.

Requirements

Three (3) years’ paraprofessional or technical level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support.
A bachelor’s degree will substitute for experience.
A one year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.
Understanding of Procurement Concepts and Proven Procurement Experience | Ability to Interpret Rules, Procedures, & Guidance: Demonstrates professional level knowledge and experience implementing procurement principles, theories, and processes related to Oregon Executive Branch governmental procurement (RFPs, ITBs, contracts, agreements) and an ability to learn procurement lifecycle activities; shows experience and capacity to learn and apply policies, procedures, and regulatory requirements.
Analytical & Critical Thinking Skills | Attention to Detail & Accuracy: Uses logical reasoning to review information, compare proposals or contract terms, and identify basic issues or inconsistencies; demonstrates ability and experience producing clear, organized work products with careful attention to documentation, data entry, and adherence to requirements and instructions.
Written & Verbal Communication & Customer Service Skills: Demonstrates experience and ability to communicate clearly and professionally with staff, stakeholders, management, other agencies, and prospective proposers and contractors, including summarizing information and asking clarifying questions when needed.
Organizational Skills & Ability to Manage Tasks: Demonstrates effective work prioritization and time management skills and experience managing multiple assignments, meeting deadlines, and following established processes.
Applicants must be authorized to work in the United States. OPDC does not offer visa sponsorships.
Resume & Cover Letter

Nice To Haves

Experience with contract management systems and complex spreadsheets.
Demonstrates openness to training, feedback, and developing knowledge of procurement systems, tools, and public contracting practices.
Experience with public speaking and the ability to communicate and uphold procurement requirements with internal and external partners.
Demonstrates skill and experience understanding workflows and developing and using automated processes such as automated document generation and management software, mail-merge, complex Excel spreadsheets, and Smartsheet.
Holds current recognized procurement credentials, such as State of Oregon Procurement Basic Certification (OPBC), Universal Public Procurement Certification Council’s Certified Professional Public Buyer (CPPB), or OPDC-approved alternate.

Responsibilities

Plans, develops, and manages procurements, including solicitations, contracts, and agreements, ensuring compliance with laws, regulations, policies, and procedures.
Provides technical expertise, guidance, and training to agency staff and business partners throughout the procurement lifecycle.
Supports continuous improvement by developing and maintaining procedures, providing staff training, and ensuring procurement documentation and contract files comply with rules and regulations.
Participates in the development or selection of a contract generation and management system, maintaining accurate system records and data sources.
Supports contract management and contributes to process improvements for efficiency, transparency, and ethical procurement practices.
Manages procurements by selecting appropriate solicitation methods and developing documents such as Requests For Proposals, Invitations To Bid, Requests for Information, and direct award documents.
Collaborates with program staff and technical experts to define scopes of work, develop specifications, translate program needs into legally compliant contract terms, and obtain required legal reviews.
Manages the proposal evaluation process, leads pre-proposal conferences, issues award notifications, and addresses inquiries, complaints, and protests.
Negotiates contract terms, assesses and mitigates performance risk, and coordinates with stakeholders to finalize agreements.
Prepares and processes contract amendments or extensions, and resolves contract disputes, including drafting notices for cure, breach, or termination.
Provides training and technical assistance to staff on procurement policies, procedures, and ethical requirements.
Ensures accurate documentation and recordkeeping, contributes to organizational projects, and supports continuous improvement of procurement systems and practices.
Assists in updating and preparing new procurement-related policies, processes, and procedures.
Ensures all documents and data entry related to procurement activities are accurately captured and documented according to standards of practice and statutory/administrative rules.
Assists with organization projects as assigned, demonstrating a desire to learn and adopt new software, business practices, and methodologies.
Collaborates with other state and public agencies to develop cooperative procurement contracts and agreements.
Interprets and applies applicable guidelines, regulations, and policies, offering recommendations to mitigate risks.
Engages in effective team participation by assisting and supporting colleagues and management.
Develops positive working relationships with internal and external partners and management.
Contributes to a positive, respectful, and productive work environment that fosters diversity and prohibits discrimination and harassment.