Procurement Analyst

MODERNCONTROLS LLC.•New Castle, DE

18d•$45,000 - $65,000

About The Position

The Procurement Analyst supports procurement operations by managing purchase order inquiries and intake, accurately documenting requests, routing them through established approval workflows, and tracking follow-up. The role is expected to provide professional customer service while maintaining accurate records and ensuring that purchase order approvals, purchasing commitments, and exceptions remain within assigned authority. The position also analyzes purchasing data and trends, monitors vendor pricing and performance, supports purchasing for HVAC, mechanical, BAS, and service operations, and contributes to cost savings, procurement efficiency, inventory accuracy, and budget management. The analyst works with Procurement, Operations, Project Management, Warehouse, Finance, and other departments to forecast material needs, prepare reports, maintain purchasing records, and support vendor negotiations and contract evaluations. The role assists procurement leadership with administrative work, KPI reporting, and process improvements while building knowledge of purchasing procedures, vendor documentation, confidentiality, and procurement systems.

Requirements

Associate's degree in Business Administration, Supply Chain Management, Finance, or a related field preferred; equivalent relevant experience accepted.
2–4 years of experience in procurement, purchasing, supply chain, inventory management, or cost analysis.
Strong proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, formulas, and data analysis.
Experience working with purchasing systems, ERP software, and inventory management platforms.
Understanding of purchase orders, vendor pricing, purchasing agreements, and procurement processes.
Ability to analyze purchasing trends, identify cost-saving opportunities, and prepare financial reports.
Strong organizational skills with attention to accuracy and detail.
Effective communication and negotiation skills.
Ability to manage multiple priorities and meet deadlines.

Nice To Haves

Experience in construction, HVAC, mechanical contracting, or a related industry.
Bachelor's degree in Supply Chain Management, Business, Finance, or a related discipline.
Experience purchasing HVAC equipment, mechanical materials, controls, or construction supplies.
Knowledge of construction project budgets, job costing, and material forecasting.
Familiarity with vendor contracts and supplier performance management.
Experience with business intelligence tools such as Power BI.
Certified Professional in Supply Management (CPSM) or similar certification.

Responsibilities

Answer PO hotline calls and inquiries, provide courteous assistance, identify the nature and urgency of requests, and maintain a consistent point of contact.
Record requester, vendor, project or department, requested amount, request type, needed date, and supporting details in approved tracking systems.
Identify missing or conflicting information and follow up before routing requests.
Route inquiries to the appropriate Procurement Specialist, processing team member, or Procurement Manager according to established workflows and approval levels.
Track request status, communicate routing updates, follow up with stakeholders, and escalate urgent, stalled, or exceptional requests promptly.
Assist Procurement Specialists and the Procurement Manager with administrative tasks.
Identify recurring inquiries and process gaps, and contribute to improvements in tracking accuracy, responsiveness, and service consistency.
Analyze purchasing data to identify cost-saving opportunities and improve procurement efficiency.
Monitor vendor pricing, lead times, product availability, and purchasing trends.
Evaluate supplier performance related to cost, quality, delivery, and reliability.
Support purchasing activities for HVAC, mechanical, BAS, and service operations.
Review purchase orders and purchasing records for accuracy and compliance with company procedures.
Assist with vendor negotiations, pricing comparisons, and contract evaluations.
Work with Operations, Project Management, Warehouse, Finance, and other departments to forecast material requirements.
Track procurement-related KPIs and provide regular reporting to leadership.
Identify opportunities to consolidate purchases and improve vendor relationships.
Assist in maintaining accurate inventory and purchasing records.
Support budget management by identifying material cost variances and purchasing inefficiencies.
Ensure procurement activities follow established company approval processes.
Develop knowledge of purchasing procedures, vendor documentation, confidentiality, and procurement systems, and complete assigned learning objectives.

Benefits

Medical insurance premium paid by ModernControls for eligible employees and their covered spouses and dependent children.
Employer HSA contributions of approximately $500 annually for individual coverage and $1,000 annually for family coverage.
Company-provided $50,000 life insurance policy.
Short-term disability coverage, subject to plan eligibility and provisions.
Company-paid Paid Family and Medical Leave coverage for eligible employees in Delaware and Maryland, subject to applicable requirements and plan terms.
401(k) retirement plan with Safe Harbor employer match: 100% of the first 3% of eligible employee contributions and 50% of the next 2%, up to a 4% employer contribution when the employee contributes 5%.
For eligible non-union employees, 120 hours (15 days) of annual PTO, front-loaded January 1; eligibility begins after 90 days, with up to 40 unused hours eligible to carry over.
Dental and vision insurance options.
Paid company holidays.
Long-term disability benefits.
Tuition reimbursement for eligible positions.
Professional development and training opportunities.
Employee referral programs.
Employee recognition awards, including Employee of the Month and safety recognition.
Spot bonuses for exceptional performance.
Internal career advancement opportunities.