Procurement Analyst - McCourt

Georgetown University•Worthington, MA

2d•$47,586 - $87,558•Hybrid

About The Position

The Procurement Analyst oversees the management of all procurement-sourcing activities for their assigned unit and supports Main Campus stakeholders by leading the initiation, management, and completion of the procure-to-pay and supplier contract lifecycles. They direct and oversee all aspects of procure-to-pay activities, including requisition initiation, purchase order issuance, contract-need determination, contract requests, good receiving, invoice tracking, and ad hoc financial reporting needed to ensure adherence to school-specific Service Level Agreements (SLA), from a service mindset. They serve as a Subject Matter Expert on procurement-sourcing, collaborating with internal stakeholders to effectively resolve complex issues related to invoice payment triage and match exceptions, and develop and review reports related to procurement spend across any and all non-compensation expense categories and as needed to improve University-wide procurement operations. The Procurement Analyst role is the key role on the Main Campus to ensure that faculty, staff, and students can make purchases and pay invoices to ensure that they are able to perform their administrative, research, and instructional work smoothly. Reporting to the Procurement Manager up through the Office of the Provost Finance Team and dotted-line to the Deputy Senior Business Manager of the assigned unit, the Procurement Analyst serves at the intersection of Procurement and Accounts Payable by performing necessary triage to resolve and troubleshoot purchasing and invoices issues. They are co-located with the business unit they support and collaborate with intra department roles in strategic sourcing and contract management. The Procurement Analyst will work with various stakeholders at different reporting levels throughout the unit they support, including faculty, staff, and students, the Office of the Provost, and partners in the Office of the Chief Financial Officer.

Requirements

Bachelor’s degree in a related field
2 to 4 years of relevant professional experience
Relevant, or potential to develop, financial acumen (budgeting, transactional support, chart of accounts, requisitions purchase orders, procurement, and travel)
Ability to learn and communicate university, campus, and school policies to a variety of stakeholders; excellent oral and written communication skills
Ability to triage and escalate potentially complex issues to team leads, supervisors, or appropriate department contacts
Ability to discern appropriate process and/or payment mechanisms for expenditures
Basic understanding of Excel and general data analysis (analyzing instances to identify errors, challenges, etc. and any areas for process improvements) and willingness/potential to further
Excel and data analysis skills
Ability to run and utilize system/ERP reports for financial management activities
Attention to detail
Professional demeanor, communications skills, and ability to provide exceptional customer service
A service orientation, professional demeanor, and a team orientation is required – that is. avoiding “that’s not my job”
Ability to flex and support additional needs as assigned
Willingness and demonstrated potential to gain new skills and proficiencies and adapt to changing environments
Ability to think outside the box and solve problems creatively
Strong time management skills, with the ability to prioritize work and multi-task to meet deadlines
Possess character that combines human compassion, integrity, the highest standards of ethics, and the determination to be an effective team member.
Outstanding oral and written communication skills
Strong organizational and interpersonal skills
Careful judgment and discretion
Flexibility and ability to prioritize tasks

Nice To Haves

Experience in procurement

Responsibilities

Oversees the management of all procurement-sourcing activities for their assigned unit.
Supports Main Campus stakeholders by leading the initiation, management, and completion of the procure-to-pay and supplier contract lifecycles.
Directs and oversees all aspects of procure-to-pay activities, including requisition initiation, purchase order issuance, contract-need determination, contract requests, good receiving, invoice tracking, and ad hoc financial reporting.
Serves as a Subject Matter Expert on procurement-sourcing.
Collaborates with internal stakeholders to effectively resolve complex issues related to invoice payment triage and match exceptions.
Develops and reviews reports related to procurement spend across any and all non-compensation expense categories.
Performs necessary triage to resolve and troubleshoot purchasing and invoices issues.
Collaborates with intra-department roles in strategic sourcing and contract management.