Procurement Analyst

Nclusion • Palo Alto, CA

6d • Hybrid

About The Position

Procurement Analysts at Nclusion play a key role in building out our procurement operations function as we scale gaming and lottery operations across the DRC, Haiti, and other emerging markets. You'll own the full operational loop — enabling vendors properly in our systems, processing purchase requisitions and POs cleanly, and keeping Zip, our procurement intake and orchestration platform, configured for how we actually work. You'll work closely with vendors, requesters, and finance to keep procurement running smoothly and to drive visibility into where the process is breaking down. This role is ideal for someone who combines hands-on operational discipline with sharp pattern recognition — someone who doesn't just process what lands in the queue, but notices when the same vendor issue, workflow break, or requisition kickback keeps recurring, and raises it rather than quietly reworking the same problem every week. This role is based in our Palo Alto office. We work together onsite four days out of the week, with one day from home!

Requirements

• 2+ years of experience in procurement operations, supplier/vendor management, purchasing, or a similarly admin-heavy operational role
• Demonstrated experience processing purchase requisitions/POs and resolving PO-to-invoice discrepancies directly with Accounts Payable
• Hands-on experience owning a procurement or vendor platform (Zip, Coupa, Ariba, or similar) with minimal onboarding support required
• Proven ability to manage high-volume, document-heavy workflows accurately, with sound judgment on when a recurring issue should be escalated rather than repeatedly resolved
• Prior experience working in NetSuite or a comparable ERP system

Nice To Haves

• Experience with international vendor onboarding (e.g., W-8BEN forms, multi-currency banking setups) strongly preferred
• Experience supporting operations in emerging or frontier markets

Responsibilities

• Own end-to-end vendor onboarding and supplier enablement — collecting, validating, and maintaining documentation (tax forms, banking details, compliance docs), including judgment calls for vendors who don't fit standard US/EU templates
• Process purchase requisitions and POs, ensuring compliance with company policy and proper documentation throughout
• Manage PO-related support, including PO changes, the procurement support mailbox, and resolving PO/payment discrepancies with Accounts Payable and suppliers
• Configure and maintain Zip's intake forms, approval workflows, and vendor data fields, and serve as the first point of contact for internal users navigating the platform
• Maintain integration hygiene between Zip and NetSuite, and document system configurations and process changes
• Partner with in-market procurement/ops contacts in DRC and Haiti to navigate vendor realities that don't map cleanly to standard platform assumptions
• Escalate ambiguous cases — unusual entity structures, informal vendors, currency/banking mismatches — with a recommendation, not just a flag
• Maintain clean, reliable vendor and spend data, and build recurring reports in Zip/NetSuite for finance and leadership
• Identify recurring friction points in onboarding, PO processing, or platform workflows and propose fixes rather than working around them

Benefits

• 401k with a match!
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Competitive compensation & equity – We believe in sharing success.
• Flexible PTO – We focus on impact, not tracking vacation days. We encourage a minimum of 14 days.
• In-office lunch, team events & culture

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed