Procurement Analyst

Redmond, City of•Redmond, OR

11d•Onsite

About The Position

Under the general supervision of the Procurement and Payables Manager, the Procurement Analyst performs technical, analytical, and administrative work supporting City-wide procurement and contracting. The role assists with procurement process improvements, compliance with public contracting rules, routine purchasing support for City departments, and limited accounts payable backfill as needed. As the first classification in the Procurement Analyst series, the position handles small and less complex procurement matters, with more direct supervision and review for complex procurements and formal solicitations. The position prepares procurement documents, supports solicitation development, coordinates procurement workflows, maintains contract records, and provides routine assistance to vendors and internal departments. It also supports financial and accounts payable processes, general Finance Department administration, and customer-facing coverage as needed. The role may require driving a City vehicle and responding as directed during an emergency or officially declared State of Emergency to help maintain essential public services. Work is performed under the general direction of the Procurement and Payables Manager. The position is not supervisory, but may help guide or train other employees in operational procedures. The work is primarily in an office environment, with infrequent work outdoors and a usually quiet noise level that can become moderate due to interruptions from the public or City employees.

Requirements

Associate degree or coursework in general business, procurement, or accounting, and two years of verifiable work experience involving procurement and accounts payable processing; or an equivalent combination of verifiable work experience and training demonstrating the ability to perform the duties.
Possess or obtain a valid Oregon driver’s license within 30 days of hire if required to drive a City vehicle; maintain a safe driving record.
Complete State of Oregon Procurement Services Training: Principles of Public Procurement, or equivalent, within six months of hire.
Professional and courteous public-facing communication, including in intense situations.
Clear, concise, and effective oral and written communication.
Ability to work independently and accurately under deadlines and manage, organize, and prioritize a high volume of tasks.
Ability to analyze and interpret business records and adjust procedures to improve organizational effectiveness.
Ability to use computerized equipment, Microsoft Office including Word and Excel, and other office applications and equipment.
Ability to create and maintain complex spreadsheets and reports and enter accurate data in standardized formats.
Ability to perform basic arithmetic computations.
Knowledge of customer service procedures and office practices and procedures.
Knowledge of basic public-agency purchasing principles and accounting principles and practices as applied to procurement.
Ability to interpret, apply, and explain applicable federal, state, and local laws, codes, regulations, policies, and procedures.
Ability to generate and prepare business records and reports; solve problems, analyze issues, evaluate alternatives, and reach logical conclusions; and interpret written and oral instructions.
Ability to meet the physical demands of the job, including frequent sitting, talking or hearing, handling or operating objects or controls, and reaching; occasional walking and lifting or moving up to 25 pounds; and close vision and focus adjustment.

Nice To Haves

Bachelor’s degree in Finance, Business Administration, or a related field.
Two years of verifiable municipal government work experience in procurement, finance, or accounts payable.
Four years of increasingly responsible verifiable work experience specific to procurement, accounting, or accounts payable.
Advanced-level Microsoft Excel experience.
Current Oregon Notary Public.

Responsibilities

Prepare procurement documentation for goods and services, including purchase orders, scopes of work, basic bidding documents, and quote packages.
Support development of RFP, RFQ, and ITB solicitation materials using templates by gathering requirements, drafting standard sections, and coordinating reviews.
Coordinate procurement workflows by routing documents, tracking contract timelines, monitoring expirations, and checking that required documentation is complete.
Maintain the City’s contract database and centralized contract records, including deliverables, amendments, vendor correspondence, and compliance requirements.
Respond to routine procurement questions from vendors and internal departments and refer more complex inquiries to the Senior Procurement Analyst or Procurement Manager.
Conduct preliminary market research and pricing comparisons to support sourcing decisions and purchasing requests.
Review procurement documents for accuracy, authorizations, and compliance with City policies and public contracting rules.
Track contract performance, deliverables, renewals, expirations, amendments, and compliance with City, state, and federal requirements.
Help improve procurement processes, templates, policies, and programs; communicate policies and procedures to internal departments.
Maintain positive vendor relationships and help resolve minor discrepancies or documentation issues.
Help ensure transactions comply with approved budgets and financial controls, and use financial systems to track procurement and grant transactions.
Provide accounts payable backfill as needed, including invoice encoding, database entry, transaction processing, review of financial documents, report preparation, filing, and discrepancy resolution.
Perform clerical and administrative duties such as filing, copying, faxing, typing, mail handling, scanning, data entry, and maintaining financial correspondence, reports, records, spreadsheets, schedules, website information, and files.
Provide Finance Department and customer-facing administrative coverage, including backup during staff absences, and train staff to provide backup during peak periods or absences.
Comply with safety requirements and promote safe work practices.
Respond as directed during an emergency event or officially declared State of Emergency to support continuity or restoration of essential public services, facilities, and infrastructure.
Serve on employee committees and perform general office or other related duties as assigned.
Use a City vehicle for meetings, training, mail collection, or other work when required.