Procurement Analyst 2

Sysazzle•Phoenix, AZ

About The Position

The Procurement Analyst ensures that products and services are procured in the best interest of the state. At an agency-wide level, this position is responsible for financial and procurement functions related to obtaining new and existing IT products and services. The role is project-based and focuses on software and SaaS management for a growing software portfolio. The procurement scope includes software, SaaS, desktop and data center hardware, cloud infrastructure, telecommunications, IT implementation, advisory and managed services, and emerging technologies. The position applies broad theoretical job knowledge, knowledge of IT products and services, statewide procurement rules and regulations, and financial principles. It works independently with general supervision and handles procurements that are difficult but not typically complex. The role may influence others within its job area by explaining facts, policies, and practices.

Requirements

High school diploma.
At least 3 years of experience in IT software procurement.
Negotiation skills.
Practical job knowledge in IT sourcing and software evaluation.
Strong practical knowledge of enterprise software licensing models, including per-user, capacity, consumption-based, and tier-based SaaS/cloud pricing.
Advanced proficiency in data-driven financial analysis, including TCO/ROI analysis, and modern productivity and AI tools to analyze vendor usage metrics and drive cost optimization.
Proven ability to collaborate with stakeholders and build cross-functional alignment across IT, Legal, Finance, and Security partners.

Nice To Haves

Associate or bachelor's degree, or advanced education providing broad theoretical job knowledge.

Responsibilities

Lead end-to-end IT sourcing and procurement initiatives, including software acquisitions and RFQs, RFPs, and RFIs for software, SaaS, telecommunications, and IT advisory and managed services.
Evaluate IT vendors and contracts, and negotiate commercial terms, service-level agreements, pricing structures, and renewal caps.
Research and evaluate services for procurement projects, recommend supplier selections based on findings, and support business areas in evaluating goods or services and conducting negotiations.
Collaborate with IT, Legal, Finance, and Information Security to support cost-efficiency, compliance, and SaaS operations.
Maintain vendor portfolio governance and commercial oversight, and manage day-to-day relationships for a portfolio of 40–50 IT and SaaS vendors.
Set vendor management expectations and partner with IT on technical operational management.
Lead contract renewals and license optimization as part of Software Asset Management and renewal analysis, and proactively manage the 30/60/90-day software renewal pipeline.
Analyze usage data, licensing tiers, and seat utilization, using technical input from IT teams, to optimize software agreements and eliminate duplicate capabilities before renewal.
Coordinate cross-functional risk and evaluation activities with Information Security, Legal, and Privacy teams, routing software evaluations, SOC 2 reviews, and vendor risk assessments through approval workflows.
Use data analytics and AI-assisted tools to streamline contract reviews, analyze pricing models, evaluate software functionality, and improve pipeline reporting.