Procurement Agent

University of the District of Columbia•Washington, DC

4d•Onsite

About The Position

The Procurement Agent performs professional procurement and contracting support for University operations. Under the guidance of the Director, Contracting and Procurement Operations, the incumbent supports procurement of supplies, services, and equipment through market research, vendor performance evaluation, procurement document preparation, requisition review, solicitation support, routine contract administration, and customer service. The position supports University departments while ensuring compliance with applicable procurement policies, procedures, and regulatory requirements, and is designed to build knowledge and experience in public procurement, contracting, and vendor management.

Requirements

Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, Finance, Accounting, Economics, or a related field.
Up to one year of professional experience in procurement, purchasing, contracting, supply chain, finance, administration, customer service, or a related field.
Basic knowledge of purchasing, procurement, contracting, or business administration principles.
Ability to analyze information, interpret instructions and requirements, and make sound recommendations.
Strong organizational skills and attention to detail.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Responsibilities

Review purchase requisitions for completeness and assist with preparing procurement documents.
Obtain quotations and process routine purchasing transactions.
Support the administration of purchase orders and contracts.
Maintain procurement records and track procurement actions to promote timely processing and compliance with established procedures.
Assist with developing solicitation documents, posting procurement opportunities, coordinating vendor communications, assembling procurement files, and supporting bid and proposal evaluations.
Perform administrative activities associated with contract award and contract administration under the supervision of senior procurement personnel.
Conduct market research to identify vendors, products, and services that meet University requirements.
Gather pricing information, research industry trends, identify available procurement vehicles, and maintain vendor information to support procurement decisions.
Provide procurement-related support and guidance to faculty, staff, and University departments regarding processes, purchasing requirements, and documentation standards.
Respond to routine inquiries and help stakeholders navigate procurement procedures while providing customer service.
Assist in ensuring procurement activities comply with applicable policies, procedures, and regulations.
Participate in training and professional development to develop procurement knowledge and skills.
Support continuous improvement initiatives and contribute to the efficient operation of the Office of Contracting and Procurement.
Support procurement activities involving supplies, services, and equipment.