Procurement Agent

DeKalb County • Decatur, GA

9d • Onsite

About The Position

The Procurement Agent researches, analyzes, and develops viable bid specifications for purchasing equipment, supplies, materials, and services for the County. This role involves collecting, reviewing, and revising existing specifications, preparing solicitations, and making recommendations for product and service selections. The agent compiles and distributes bid and proposal information to qualified vendors, researches market conditions, evaluates supplier performance, and answers vendor inquiries regarding purchasing policies and procurement laws. The position selects appropriate procurement methods, manages the competitive solicitation process from start to finish, analyzes bid results, and makes award recommendations in compliance with policies and regulations. Additionally, the Procurement Agent monitors recurring contracts, processes renewals and change orders, and prepares new solicitations for expiring contracts. They develop contracts and agreements, ensure vendor compliance with terms and conditions, review change orders, and handle negotiations and dispute resolutions. The role also involves processing and approving purchase orders and contract purchase agreements through the Oracle e-procurement system, maintaining insurance coverage for contracts, and facilitating meetings with internal and external customers.

Requirements

• Bachelor’s degree in Purchasing, Supply Chain Management, Business, or related field required
• two years of experience in procurement comparable to a Procurement Technician or Buyer classification
• any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Must possess and maintain a valid Georgia Driver’s license.

Nice To Haves

• Experience soliciting “RFP – Request for Proposal” and “ITBS – Invitation to Bid” preferred.

Responsibilities

• Researches, analyzes and develops viable bid specifications for purchasing defined equipment, supplies, materials and services for the County; collects, reviews, and revises existing specifications; prepares solicitations for commodities and services in conjunction with requesting departments; and makes recommendations regarding product and/or professional services selections.
• Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding the County’s purchasing policies and procedures, procurement laws, and other issues.
• Selects appropriate procurement methods, handles competitive solicitation process from inception to completion; prepares invitations to bid and request for proposals; obtains competitive quotes, bids and/or proposals from appropriate suppliers and vendors; analyzes and evaluates bids and proposals results; develop bid tabulations and evaluation committee cumulative score sheets, and makes award recommendations in accordance with the purchasing policy and procedures, local, state and federal procurement rules and regulations.
• Monitors recurring contracts for equipment, supplies and materials; process contract’s renewals and change orders; ensures specifications are up-to-date and prepares new solicitation for expiring annual contracts in collaboration with other County departments.
• Develops contracts and agreements; ensures awarded vendor complies with contract’s terms and conditions, such as pricing, delivery schedule, warranty, packaging, etc.; reviews change orders, negotiations, disputes and discrepancy resolutions; and utilizes standard County terms and conditions, terminology, documentation, and administrative purchase order procedures.
• Process and approve purchase orders and/or contract purchase agreements through Oracle e-procurement system; obtains and maintains insurance coverage for contracts; facilitates meetings with internal and external customers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level