Procurement Agent - Services and Commodities

City of Charlotte•Charlotte, NC

2d•$63,643 - $91,487•Onsite

About The Position

The Procurement Agent supports the Services and Commodities Procurement Manager, Officers, and Senior Procurement Agents in all pre solicitation and contract preparation activities for the acquisition of services, commodities, rolling stock, and heavy equipment at the departmental and citywide levels. This role is responsible for performing detailed pre work for solicitations, preparing components of contracts and bid packages, conducting research, ensuring compliance with procurement requirements, and assisting with project documentation from intake through completion. The Procurement Agent plays a key role in maintaining efficient procurement operations and ensuring timely, accurate, and compliant procurement processes.

Requirements

Good working knowledge of Microsoft Word, Access, Excel, Outlook
Good working knowledge of an ERP system
Requires excellent communication, organizational and customer service skills
Ability to prioritize and schedule work and establish and maintain effective working relationships with others
Represents the City in a positive and professional manner
Excellent critical thinking and problem solving skills
Ability to clearly communicate thoughts and ideas orally and in writing
Ability to manage numerous projects simultaneously
Requires knowledge of local, state, federal, cooperative procurement exemptions and contracting methodologies
Ability to function with minimal supervision & across multiple procurement disciplines
Strong customer service and interpersonal skills with the ability to collaborate, establish, and maintain effective working relationships
Attention to detail and accuracy of work
Advanced knowledge of MS Office applications.

Nice To Haves

Bachelor’s Degree and one to three years of related experience
Previous public procurement experience with a government entity is highly desired.
Understanding of and experience with contract development, negotiation, and management
Knowledge and application of local, state, and federal bid statutes and regulations
Professional certification(s) (i.e., NIGP-CPP, C.C.M., CLGPO, C.P.M, CPPO, CPPB, and CLGPO) is strongly desired.

Responsibilities

Assist Procurement Officers and Senior Procurement Agents with pre‑solicitation tasks for RFPs, ITBs, and RFQs.
Request and obtain insurance requirements for solicitations and contracts.
Research and determine appropriate commodity codes for projects.
Upload and manage solicitation information in EarlyBird, Bonfire, and other procurement systems.
Facilitates procurement and contracting activities from intake to execution for services and commodities.
Develops solicitation documents and facilitates informal and formal solicitation processes as required.
Drafts contracts, solicitation documents, amendments, and change orders.
Assists in locating, pulling, compiling, and organizing documents for cooperative contracts, state term contracts, renewals, and public records requests.
Maintains organized records and ensures compliance with established procedures, policies, and retention requirements.
Performs contract administration, monitoring, and reporting as may be required.
Performs all procurement activities with the highest level of integrity, utilizing statutory guidelines, policies, procedures, and best business practices.
Assists with negotiating terms for contracts, amendments, and change orders as required.
Ensures all contractual documents adhere to legal, regulatory, and policy requirements.
Assists in preparing all necessary documents for requesting City Council approval for contract award, attends Council meetings for or with requesting departments as an official procurement representative.
Perform special projects and additional tasks as assigned to support overall procurement operations.
Provide general administrative and technical support throughout the solicitation, evaluation, award, and contract execution processes.
Provides consultation on activities that impact procurement processes, including contracting decisions, project planning, requirements development, and scope development.
Interfaces at all organizational levels to accomplish contracting objectives to optimize procurement challenges, implement process improvements, initiate cost savings measures, and secure best value products, solutions, and relationships.
Performs in-depth research, fact finding, informal requests for information and other due diligence as may be required to support project requirements and contracting strategies.
Responsible for proactively forecasting and managing all project assignments and keeping systems updated related to project tracking.