Administrator - Procurement Agent III

Orange County Public Schools•Orlando, FL

2d•Onsite

About The Position

To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures. This role requires considerable knowledge of business practices related to procurement, contract documents, solicitation methods, and contract administration. The Procurement Agent III will also need to understand the laws, policies, and procedures governing public procurement, as well as contract law. The position involves researching and preparing complex specifications, solicitations, and contract documents, and negotiating contracts. Additionally, the role requires working skill with computers, including automated purchasing systems and common office software, and the ability to develop effective working relationships with various stakeholders. The Procurement Agent III will engage in procurement planning, maintain records of spending levels, provide support and guidance to staff on procurement matters, and manage various types of competitive solicitations. They will also review and interpret insurance certificates, bid, payment and performance bonds, and provide contract administration support. The role involves evaluating vendor responses, analyzing existing contracts, and resolving procurement issues. The Procurement Agent III will research terms, conditions, pricing, and specifications to negotiate and develop contracts that balance cost, quality, and service. They will participate in presentations and outreach events, conduct pre-bid and pre-proposal conferences, and supervise evaluation committees. The position includes performing contract administration, analyzing cost and price data, maintaining the integrity of the public procurement process, and communicating procurement policies. Developing and executing procurement strategies to optimize value, staying informed of industry trends, and ensuring compliance with all relevant laws, regulations, and ethical standards are key responsibilities. The role also involves following district policies and procedures, developing leadership in subordinates, and staying up-to-date on current technology and best practices. The position is for a twelve-month, 8.0 hours per day role.

Requirements

Bachelor's Degree from an accredited institution; or any equivalent combination of related education, training and/or experience that provides the required knowledge, skills, and abilities to perform the essential job functions.
Three (3) years of procurement/contracting experience
Must be computer literate.

Nice To Haves

Public/government procurement experience is preferred.
Certified Professional Public Buyer (CPPB) or NIGP Certified Procurement Professional (NIGP-CPP) preferred.
SAP and/or procurement platform is preferred.

Responsibilities

Manage all contracting functions for assigned areas in accordance with all governing regulations and procedures.
Engage in procurement planning with stakeholders.
Routinely meet and communicate with stakeholders to identify and provide high-quality service to meet service delivery requirements on a timely basis.
Provide accurate, complete, and up-to-date information in a courteous, efficient, and timely manner.
Maintain accurate and detailed records of spending levels for contracts authorized by the School Board for assigned categories.
Participate in training programs to enhance individual skills and proficiency related to job responsibilities.
Review current developments, literature, and technical sources of information related to job responsibilities.
Provide support and guidance to OCPS staff on procurement matters.
Advises, trains, and serves as liaison to OCPS departments and schools on procurement procedures and issues.
Research, prepare, manage, and analyze various types of competitive solicitations.
Reviews and interprets insurance certificates, bid, payment and performance bonds to ensure contractual compliance.
Provides contract administration support to district schools and departments to address supplier performance issues.
Responds timely to inquiries regarding procurement and related activities.
Evaluates vendor responses for responsiveness, responsibility, and compliance with solicitation requirements and makes an award recommendation.
Review and analyze existing contracts before expiration to determine whether the contract should be renewed or re-solicited and prepare recommendations for renewals.
Reviews, analyzes, and resolves procurement issues.
Researches the appropriate terms, conditions, pricing structure, specifications, strategy, and other elements to negotiate and develop contracts that balance cost, quality, and service to achieve the best possible outcome for the district.
Participate in presentations and outreach events promoting the procurement operation.
Conduct pre-bid and pre-proposal conferences.
Coordinate and supervise activities of evaluation committees.
Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, and negotiation of contract amendments, extensions, and change orders.
Analyze cost and price data from vendors to include price increases.
Maintain the integrity of the public procurement process.
Effectively communicate procurement policies and procedures to all personnel.
Develop and execute procurement strategies that optimize value for the district while adhering to policy and procedures.
Stay informed of industry trends and leverage this knowledge for strategic sourcing.
Ensure compliance with all relevant laws, regulations, and ethical standards in every transaction.
Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
Follow the district’s policies and procedures as related to fixed assets.
Develop leadership in subordinates.
Responsible for keeping up to date on current technology being used by OCPS.
With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
Perform other duties and responsibilities as assigned by supervisor.