Procurement Administrator & Expeditor I

Holtec International • Winslow Township, NJ

1d • $65,000 - $85,000 • Onsite

About The Position

The Procurement Administrator & Expeditor I supports execution of procurement activities for the SMR‑300 program by tracking, expediting, and organizing the delivery of goods and services critical to project success. This role works closely with Buyers, Engineering, Project Controls, and Construction to monitor supplier performance from purchase order through closeout, proactively identifying risks to schedule, cost, and quality. The ideal candidate brings strong organizational skills, attention to detail, and the ability to manage supplier communications and documentation within a highly regulated and technically complex environment.

Requirements

• Bachelor’s degree in Supply Chain Management, Business, Engineering, Construction Management, or a related field (or equivalent experience).
• 1–4 years of experience in procurement coordination, expediting, supply chain, logistics, project controls, or a related role (internships/co-ops considered).
• Working understanding of purchase order lifecycle, supplier communication, delivery tracking, and basic logistics concepts (Incoterms/shipping documentation a plus).
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a schedule-driven environment.
• Proficiency in Microsoft Office (especially Excel) and comfort maintaining trackers and status reporting.
• Effective written and verbal communication skills, including professional follow-up with suppliers and internal stakeholders.
• Ability to identify risks, propose practical recovery actions, and escalate issues with clear, timely information.
• Must be eligible to work under U.S. federal code 10 CFR 810.

Nice To Haves

• Experience supporting construction, manufacturing, EPC, or energy projects with a focus on material/equipment delivery tracking and supplier follow-up.
• Familiarity with industrial equipment, technical drawings, and/or inspection and test documentation (e.g., material certifications, turnover packages, vendor data).
• Exposure to ERP systems (e.g., SAP, Oracle) and/or procurement and expediting tools; ability to extract and reconcile status from multiple systems.
• Interest in nuclear energy or clean energy technologies; comfort working in a quality- and procedure-driven environment.

Responsibilities

• Track and expedite purchase orders from release through delivery, including acknowledgements, fabrication milestones, shipment readiness, and on-time performance.
• Maintain expediting trackers/dashboards (critical path/long-lead items, shipping status, inspection points, and vendor data) and provide clear delivery forecasts to the project team.
• Drive supplier follow-up to confirm schedules, remove constraints, and execute recovery plans for at-risk deliverables; escalate risks with recommended actions to Buyers and Project Controls.
• Coordinate logistics and delivery readiness (packaging/preservation, freight booking, shipping documentation, and site receiving plans) aligned with project needs.
• Coordinate quality, inspection, and documentation requirements (e.g., ITP/hold points, material certs, manuals, as-builts) to ensure compliance with contract/specification and quality program requirements.
• Support Buyers as needed (RFQ/PO administration, change documentation) and help resolve shortages, damages, nonconformances, and invoice/shipping discrepancies by coordinating with suppliers and internal teams.

Benefits

• Industry‑leading medical, dental, and vision coverage with a generous employer premium contribution and Day 1 eligibility!
• FLEX Program – Hybrid work opportunities available for eligible roles, where business needs and role requirements allow
• 401(k) retirement plan with up to a 5% company match and immediate vesting to support long‑term financial security
• Paid time off and 11 paid holidays to support rest, balance, and recharge
• Wellness program offering rewards for participation in company‑supported health initiatives
• Commuter benefits supporting mass transit and commuter parking options
• Company‑paid life and AD&D insurance for added peace of mind
• Education assistance to support continued education and professional growth
• Employee support and voluntary benefits, including an Employee Assistance Program and optional coverage such as disability, legal, identity theft, and insurance programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level