Processing Specialist I

State of Oklahoma • Oklahoma City, OK

1d • Onsite

About The Position

The Motor Vehicle Processing Specialist provides professional and technical services concerning state tax laws or agency policies and procedures to ensure that laws, rules, and procedures are interpreted consistently and that customers are in compliance. This position will analyze information presented to determine the nature of a problem, provide assistance in interpreting and applying laws, policies, and procedures, advise customers on matters related to the agency’s business operations, and provide other assistance as needed.

Requirements

• Knowledge of office practices and procedures, including the maintenance of records.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively, following oral and written instructions.
• Demonstrates the ability to protect operations by keeping confidential information.
• Office methods and procedures including using a computer and applicable software.
• Proficient in Microsoft Office programs and written and verbal communication.
• An associate’s degree in accounting, business, public administration or a closely related field; OR equivalent combination of education and experience.

Nice To Haves

• Experience in working with imaging equipment or processing environments
• Skilled at typing accurately forty words per minute.

Responsibilities

• Opens, sorts, extracts, reviews and edits all forms received and prepares for posting to accounts.
• Reviews payments to ensure tax liabilities are accurately paid and processed for deposit.
• Corrects tax returns and documents within established guidelines and rule/statute requirements as needed.
• Researches accounts for information and history in order to apply payments or correct returns.
• Enters data of remittances and returns into various databases and software systems.
• Notifies Leadership of potential problems, recommends alternate solutions, and assists with training employees.
• Provides input for improvement of procedures, policies, and inefficiencies.
• Operates various equipment associated with inbound and outbound mail, including high-speed scanners and folder/inserters.
• Works with vendor representatives to ensure timely and accurate mail-outs.
• Maintains production schedules to ensure deadlines are met.
• Prepares production/statistical reports.
• Assists with tracking supplies.
• Researches and resolves discrepancies in tax returns/documents and remittances to ensure proper processing of the forms and proper posting of moneys received.
• Operates and provides daily maintenance of high-speed scanners.
• Reviews and corrects scanned images in processing modules.
• Verifies scanned images in Imaging Repositories and makes corrections when necessary.
• Keys remittances and/or returns into various databases and software systems.
• This position may be expected to cross-train in other sections of their division and perform the job duties in each section, based on the needs of the agency.

Benefits

• A benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans.
• The Service Oklahoma will match up to 7% towards an employee’s Defined Contribution retirement plan.
• 11 paid holidays
• 15 days of paid annual leave, which increases with every 5 years of service
• 15 days of paid sick leave.
• Longevity payments based on their years of service with the State of Oklahoma.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree