Processing Clerk

Sarasota Clerk of the Circuit Court and County Comptroller • Sarasota, FL

7h • Onsite

About The Position

The Processing Clerk at the Records Center plays a vital role in supporting the judicial system by ensuring accurate case processing, proper records management, and compliance with applicable laws, statutes, and administrative orders. This position requires a high level of attention to detail and confidentiality while interacting with judges, attorneys, law enforcement, court staff, and the public. Processing Clerks are responsible for maintaining official records, court records, and all other business records of the Clerk’s Office as well as those records transferred by Sarasota County government. Duties include managing the intake, storage and retention of records held at the Records Center as well as the retrieval of records upon request. This role demands strong organizational and time management skills to handle multiple priorities in an often, high volume and fast-paced environment. Processing clerks must demonstrate proficiency in compliance with Florida statutes and rules, administrative orders, and Clerk’s Office standards, processes and procedures. Processing clerks must maintain confidentiality of sensitive information related to court records and events and juror information. Accuracy and efficiency are essential to the processing clerk position to uphold the integrity of the judicial system. As representatives of the Clerk and Comptroller’s Office, Processing Clerks are expected to maintain the highest standards of professionalism and customer service. They must demonstrate superior communication skills and attention to detail when assisting both internal and external stakeholders. The Processing Clerk also plays a key role in continuity of operations planning (COOP), ensuring essential court services remain operational during emergencies by following departmental protocols and assisting with critical functions as required. In all interactions, the position exemplifies the Clerk and Comptroller’s core values of integrity, making a difference, and proficiency, while promoting a culture of accountability, commitment, and trustworthiness. By setting high standards for professionalism in appearance and demeanor, leaders promote respectful work and service environments that emphasize individual commitment to excellence and integrity across all functions. The Clerk and Comptroller retains the right to change or assign other duties to this position to align with the mission, core values, and goals of the organization.

Requirements

• High School Diploma or GED
• Proven experience working in a legal or judicial setting, records management, customer service, or a related administrative role preferably in a highly regulated industry.
• High level of attention to detail.
• Confidentiality.
• Strong organizational and time management skills.
• Proficiency in compliance with Florida statutes and rules, administrative orders, and Clerk’s Office standards, processes and procedures.
• Accuracy and efficiency.
• Superior communication skills.
• Professionalism in appearance and demeanor.

Nice To Haves

• Associate or Bachelor’s degree in Business Administration, Criminal Justice, Public Administration, or a related field.

Responsibilities

• Maintaining official records, court records, and all other business records of the Clerk’s Office as well as those records transferred by Sarasota County government.
• Managing the intake, storage and retention of records held at the Records Center.
• Retrieval of records upon request.
• Ensuring accurate case processing.
• Ensuring proper records management.
• Ensuring compliance with applicable laws, statutes, and administrative orders.
• Maintaining confidentiality of sensitive information related to court records and events and juror information.
• Playing a key role in continuity of operations planning (COOP), ensuring essential court services remain operational during emergencies by following departmental protocols and assisting with critical functions as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED