Processing Administrator

JENOPTIK AG•Mississauga, ON

5d•Onsite

About The Position

We are seeking a highly skilled and detail-oriented Processing Administrator to join our team in Mississauga, Ontario. The successful candidate will be responsible for providing administrative support to ensure the efficient processing of data, maintenance of quality systems, and adherence to local rules and regulations. This role will also involve general administrative duties, special projects, and collaboration with various business areas to drive business excellence. We’re looking for someone who is detail‑oriented, reliable, and eager to learn. This is a great starter role for someone fresh out of high school or college who wants to build a career in operations, administration, or data processing. The work is repetitive and accuracy‑focused. If you’re someone who likes structure, consistency, and getting things right the first time, you’ll do well here. There is lots of room to grow as you learn about our systems and take on more responsibility.

Requirements

High School Diploma or GED equivalent required; degree-level education preferred
Minimum 1 years of experience in a similar role, with intermediate knowledge of Microsoft Office products (Excel, Word, PowerPoint, Adobe)
Ability to pass background checks and maintain a high level of business ethics
Capable of learning internal proprietary computer software applications, including Quickbase and SAP (or other ERP/MRP databases), Knowledge of similar applications is an asset
Effective communication skills, both written and verbal, with the ability to work well in a team environment
Possess "soft skills" including personal effectiveness, creative problem-solving, and strategic thinking
Ability to work in a fast-paced environment, prioritizing tasks and meeting deadlines

Nice To Haves

Knowledge of Quickbase and SAP (or other ERP/MRP databases) or similar applications is an asset

Responsibilities

Review and process traffic violations, ensuring accuracy and compliance with customer rules and regulations
Maintain a working knowledge of local rules and regulations, ensuring that all work is completed in accordance with established guidelines
Perform daily checks on systems to ensure optimal functionality and identify areas for improvement
Monitor service request workflow, including Fresh Desk Tickets, and assist with processing backlog and incoming requests
Collaborate with the team to create, maintain, validate, and communicate Knowledge Management Materials, including training documents, SOPs, checklists, job aids, and matrices
Assist in special assignments and projects as needed, including root cause analysis (RCA) creation and documentation
Provide general administrative support, including data entry, filing, and record-keeping
Develop and maintain spreadsheets, reports, and presentations using Microsoft Office products (Excel, Word, PowerPoint, Adobe)
Coordinate meetings, appointments, and shipping arrangements as needed
Maintain strict confidentiality on all matters and handle sensitive information with discretion
Develop and implement process improvements to increase efficiency and productivity
Collaborate with cross-functional teams to achieve business objectives and drive continuous improvement