Process Control Administrator

Delicato Family Wines•Manteca, CA

3d•$21 - $32•Onsite

About The Position

Under minimal supervision, the Process Control Administrator is responsible for maintaining bulk wine inventory movements to support Federal regulatory records. This role collaborates with Compliance, Winemaking Planning, and requires a high level of accuracy and attention to detail. The position is responsible for authorizing wine movements, ingredient additions, and other winemaking processes at all Delicato bonded facilities using the DV System to verify information from Cellar staff. They review Production Orders to mitigate inventory risk, monitor Production Order status, and complete line detail operations in the DV System to create government records. This role also reconciles daily bottling, addresses potential gains/losses, and works with Federal Compliance Auditors to resolve discrepancies. Additionally, they compile bulk wine inventory documents, assist with shipping and receiving by associating weigh tags, and assemble/reconcile harvest grape receiving crush order packets. The administrator performs audits of the Device Net System, supports Materials Handlers with data verification and ingredient entry, acts as a contact point for evacuation notification, and compiles tank variance information.

Requirements

High school diploma or GED equivalent
2+ years in a compliance/process auditing role, preferably within the wine industry
Strong computer skills
Proficient in Microsoft Word, Excel, and Outlook and experienced with ERP (Enterprise Resource Planning) systems
Strong analytical skills; works effectively with numbers and spreadsheets
Highly detail oriented
Excellent communication skills, verbal and written
Strong customer service orientation; highly professional and pleasant disposition
Strong organizational skills; effective multitasker
Ability to prioritize and quickly access what needs to be done
Thrives well under pressure in a fast-paced environment
Effective team player; maintains a positive attitude

Nice To Haves

Associate’s degree in Business or related field preferred

Responsibilities

Authorizes wine movements, ingredient additions, and other winemaking processes at all Delicato bonded facilities by using the DV System to verify the information received from the Cellar staff falls within established allowable tolerances.
Reviews Production Orders to reduce complexity and mitigate associated inventory risk prior to authorizing starting status; may include corrective or preventative action.
Monitors Production Order status (draft, open, released, printed, started) and completes line detail operations in DV System for all Delicato bonded facilities, resulting in the creation of government records to support Federal requirements.
Collaborates cross-functionally, building effective working relationships with business partners in the Federal Compliance, Winemaking, Planning, and Cellar departments to respond to questions, provide recommendations, and achieve shared objectives.
Evaluates and updates ‘in process’ Production Orders in support of end-of-month closing to ensure required government reporting can be executed by Federal Compliance and Accounting.
Reconciles daily bottling for all Delicato bonded facilities; addresses potential gains/losses and requests regauges or recounts, where necessary; submits to Federal Compliance once complete to support government regulatory requirements.
Works with the Federal Compliance Auditors to resolve identified discrepancies; may be responsible for correcting entries.
Compiles bulk wine inventory documents, reviews for accuracy, and releases/delivers to Federal Compliance in support of Industry regulatory audits such as ISO, Food Safety, or TTB audits.
Assists the department manager/supervisor in investigating processing discrepancies to resolve gauging and timing issues.
Creates and updates Production Orders for all Delicato bonded facilities on behalf of Bottling, Lab, Planning, and Winemaking.
Assists all Delicato bonded facilities with shipping and receiving by associating weigh tags to Production Orders.
Assembles and reconciles daily harvest grape receiving crush order packets, related crush order reports, and weigh tags with DV System reports prior to delivering packets to Federal Compliance; where there are discrepancies, responsible for coordinating through resolution.
Supports and backs-up Bulk Scale operations with coverage.
Performs audits of the Device Net System to confirm refrigeration jackets are in the correct positions.
Supports Materials Handler with verifying data and assist with entering ingredients into DV System to support Food Safety Certification.
Provides aid in critical situations by being a contact point and hub for evacuation notification.
Compiles tank variance information by researching historical wine movements in order to update the Tank Variance Book with accurate information.