Probation Operations Coordinator - Multiple Locations Available

Cochise County•Bisbee, AZ

2d•Hybrid

About The Position

Under general supervision, performs administrative and financial work of moderate difficulty that support Adult Probation, Juvenile Probation, and Detention Screening and Transport. This role serves as accounting/administrative support for the administrative finance division manager and department director, administering departmental accounting utilizing a computerized system, procurement, budget maintenance, and accounts/payable/receivable processes. The position also initiates collection actions, prepares and processes juvenile and adult restitution orders, monitors accounts, makes department purchases, acts as a purchasing card liaison, tracks capital assets, and serves as the department Fleet Liaison, Coject/Training Coordinator, internal onboarding policy trainer, and oversees records retention and special projects.

Requirements

Associate degree in accounting, business administration, or related field from a regionally accredited institution of higher learning recognized by the US Department of Education
Two (2) years of increasingly responsible budget/accounting experience
Considerable knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel
Considerable knowledge of office administration, accounting, ledger account reconciliation practices, and Generally Accepted Accounting Principles (GAAP)
Considerable knowledge of records management
Considerable skill in self-control, patience, initiative, courtesy, tact, and diplomacy
Considerable skill in operating a computer to enter and retrieve information
Considerable skill in business English and communication skills
Ability to prepare/maintain financial records in appropriate filing systems, including compliance with record retention schedules
Ability to maintain confidentiality of all information as designated
Ability to develop and maintain effective working relationships with others
Ability to communicate effectively in writing and orally with a diverse group of individuals
Ability to establish and maintain effective working relationships with the public as well as internal and external departments/agencies
Ability to perform accurate mathematical computations
Ability to prepare and maintain accurate financial records/budget
Ability to coordinate accounting/administrative processes with internal and external financial departments/agencies
Ability to perform clerical work of advanced nature
Ability to follow written and verbal instructions
Ability to exercise independent good judgment and make sound decisions in accordance with office policies and procedures
Ability to prioritize and plan workload while carrying through to completion in compliance with time limits and deadlines
Ability to travel between offices in Cochise County
Ability to read, write, and speak English
Ability to communicate effectively both verbally and in writing

Nice To Haves

An equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved may be considered.

Responsibilities

Serves as accounting/administrative support for the administrative finance division manager and department director
Administers departmental accounting utilizing a computerized system
Manages procurement, budget maintenance, and accounts/payable/receivable processes
Initiates collection actions to include possible property liens or wage garnishments
Prepares and processes juvenile and adult restitution orders
Monitors current and past due accounts
Maintains collection files and records
Makes all department purchases
Acts as purchasing card liaison
Tracks and maintains capital assets
Acts as department Fleet Liaison
Serves as Coject/Training Coordinator
Acts as internal onboarding policy trainer
Manages records retention
Oversees special projects