Probation and Treatment Court Administrator (Internal Opportunity Only)

City of Bremerton•Bremerton, WA

10d•Hybrid

About The Position

The City of Bremerton is seeking a Probation and Treatment Court Administrator to oversee the Probation Department and Treatment Court Program. This role reports to the Municipal Court Judge and supervises staff. The Administrator is responsible for developing and implementing policies, managing the budget (approximately $130,000), overseeing grants and contracts, and evaluating program performance to ensure compliance with laws, court rules, and best practices. The position involves assessing staffing needs, advising the Judge on strategic matters, and potentially managing a limited caseload. This is a promotional recruitment, exclusively for current City of Bremerton employees.

Requirements

Bachelor’s degree in Criminal Justice, Psychology, Social Work, Behavioral Health or Human Services, Public Administration, Business Administration, or a closely related field.
Four (4) years of progressively responsible experience in probation, treatment court, court administration, criminal justice, behavioral health, social work, or a related program.
At least two (2) years of supervisory, lead, or program-administration experience that includes responsibility for staff, operational planning, or program performance.
Experience administering a budget and developing or implementing operational policies and procedures.
Knowledge of Washington State court rules, policies, procedures, and civil and criminal law procedures applicable to municipal probation and treatment court operations.
Knowledge of treatment court principles, evidence-based supervision and behavioral-change practices, participant monitoring, and community-based treatment resources.
Knowledge of principles and practices of employee supervision, performance management, training, coaching, organizational development, and labor-management relations.
Knowledge of public-sector budgeting, purchasing, grant administration, contract administration, fiscal controls, and records management.
Knowledge of program planning, performance measurement, statistical analysis, outcome reporting, continuous improvement, confidentiality, and information security.
Knowledge of Microsoft Word, Microsoft Excel, the Washington State Judicial Information System (JIS), Judicial Access Browser System (JABS), Tyler Supervision, O-Court, and other court or case-management systems.
Ability to lead, supervise, evaluate, train, and develop employees.
Ability to plan and manage department operations, establish priorities, allocate resources, and maintain service continuity with limited staffing.
Ability to develop and administer budgets, grants, contracts, purchasing activities, policies, procedures, and operational controls.
Ability to analyze program, financial, compliance, and outcome data; identify trends; and present practical recommendations.
Ability to interpret and apply laws, court rules, confidentiality requirements, City policies, labor agreements, contracts, and grant requirements.
Ability to communicate clearly, professionally, and with appropriate discretion, both verbally and in writing.
Ability to prepare clear, accurate, and detailed reports, case notes, policies, budget documents, grant reports, contract materials, and other court-related documentation.
Ability to exercise sound judgment, resolve complex operational and personnel issues, manage competing priorities, and respond effectively to sensitive or crisis situations.
Ability to learn and effectively use new software, case-management systems, and other technology required for the position.

Nice To Haves

Master’s degree in Criminal Justice, Public Administration, Social Work, Behavioral Health, or a closely related field.
Experience in a municipal court, probation department, treatment court, or comparable public-sector program.
Experience administering grants, contracts, public purchasing, or externally funded programs.
Experience implementing evidence-based practices and using program data to evaluate outcomes and improve services.
Experience using JIS, JABS, Tyler Supervision, O-Court, or comparable court and case-management systems.

Responsibilities

Plan, organize, direct, and evaluate the day-to-day operations of the Probation Department and Treatment Court Program.
Supervise assigned Probation and Treatment Court staff, including assigning and reviewing work, scheduling, training, coaching, and supporting professional development.
Establish work rules and performance standards; conduct performance evaluations; address performance concerns; and recommend corrective or disciplinary action.
Assess staffing needs and recommend organizational and staffing changes.
Participate in recruitment, selection, onboarding, and workforce planning.
Develop, implement, and update departmental policies, procedures, and operational standards.
Advise and confer with the Municipal Court Judge regarding program priorities, policies, budget allocations, staffing levels, operational needs, program performance, and strategic initiatives.
Develop and administer the annual operating budget, currently totaling approximately $130,000.
Monitor expenditures, authorize purchases within delegated authority, ensure fiscal accountability, and recommend budget adjustments.
Develop funding proposals; administer grant-funded activities; monitor grant compliance, expenditures, and deliverables; prepare required reports.
Develop, negotiate, administer, and monitor contracts and service agreements.
Ensure complete, accurate, confidential, and timely case records are maintained.
Maintain required records for any personally assigned limited caseload.
Oversee Probation and Treatment Court service delivery, provide guidance on complex cases, and perform advanced probation or treatment court duties when necessary.
Evaluate program effectiveness through performance measures, statistical analysis, participant outcomes, compliance data, and required reporting.
Recommend and implement operational improvements based on results.
Coordinate with treatment providers, prosecutors, defense counsel, law enforcement, community agencies, and other partners.
Attend and testify at court proceedings related to Treatment Court participation, compliance, violations, progress, and case recommendations.
Perform related duties and special projects as assigned and/or required.