Probate Team Assistant/Clerk

Malman Law•Chicago, IL

2d•$38,000 - $40,000•Onsite

About The Position

At Malman Law, we know what matters most is building trusted teams and delivering exceptional results for our clients. You will join a supportive, collaborative environment that focuses on your success as an employee while contributing to the efficient administration of decedent and guardianship estates. We are seeking a detail-oriented, organized, and professional individual to join our Probate Department as a Probate Clerk. This entry-level administrative position reports to the Probate Attorneys and Head Probate Paralegal and plays a critical role in managing clerical processes and supporting the legal team.

Requirements

High school diploma or equivalent
2+ years of customer service or administrative experience
Strong organizational and clerical skills with high attention to detail
Proficiency with Microsoft Office, especially Outlook, for communication and document management
Professional and empathetic phone presence when communicating with clients and heirs
Ability to work in a fast-paced, team-oriented environment

Responsibilities

Organize and maintain documents to facilitate the closure of decedent and guardianship estates
Communicate with heirs, clients, and internal team members to support timely and accurate processing
File probate documents electronically and in person with courts
Assist attorneys and paralegals in preparing documentation for estate administration
Maintain accurate case files, calendars, and records to ensure compliance with deadlines and timelines
Perform general clerical duties, including scanning, copying, and document distribution
Support the Probate team with administrative tasks as assigned