Probate Clerk I

Shelby County•Columbiana, AL

2d•Onsite

About The Position

Work involves the receipt, review (for legal compliance), indexing, scanning, case setup and maintenance of multiple types of filings submitted by individuals and attorneys. Computes and collects fees in connection with each transaction and balances/reconciles a cash drawer each day. May also involve the performance of reception and other related duties as necessary. Work is performed under the general supervision of the Probate Court Supervisor but clerk must have the knowledge to work independently as much as possible.

Requirements

High school diploma or equivalent.
Two years of experience that demonstrates the above listed knowledge, skill and abilities, including beginning to intermediate skills and knowledge of Word, Excel and Outlook.
Valid driver’s license.
Bonding is required.
Must not be disqualified from commission as a Notary Public.

Nice To Haves

Prior experience working in a law office, probate office, or some paralegal training.

Responsibilities

Performs all duties necessary to maintain office routine and efficiency.
Maintain Probate Court case files – scans, indexes and dockets cases, file creation, ongoing take in and scanning of subsequent filings.
Takes in, by mail, electronic filing, or in person, cases, including but not limited to wills, administrations, conservatorships/guardianships, name changes, adoptions, commitments, condemnations, etc., filed by attorneys or individuals.
Types all necessary papers and prepares cases for hearings.
Reviews filings to be sure applicable requirements of statutes have been met prior to hearing/Judge’s review.
Prepares billing for court files.
As directed by the Chief Clerk, assists with election day preparation and provides support and assistance to the poll workers and public on election day.
Drafts simple orders.
Performs all duties in a safe and efficient manner.
Performs all other duties as assigned by supervision.