Private Event Planner

Troon•Hardeeville, SC

1d•Onsite

About The Position

Riverton Pointe Golf & Country Club in Hardeeville, South Carolina, is seeking a motivated, service-driven Private Events Planner to help establish and elevate its private event operations following the opening of a new clubhouse. As part of Troon, the role contributes to a hospitality-focused organization and helps shape memorable experiences for members and guests. Reporting directly to the Food & Beverage Director, the planner leads the planning, coordination, and execution of member events, private functions, weddings, and club-sponsored social events. The role provides hands-on oversight throughout each event, coordinating with culinary, facilities, golf operations, clubhouse teams, and vendors to deliver personalized service and meet club standards. Success requires strong organization, proactive communication, leadership, financial awareness, and a commitment to exceptional hospitality.

Requirements

At least three years of experience in community events, private events, banquet operations, or food and beverage leadership within a private club, luxury hotel, resort, or upscale hospitality environment.
Demonstrated experience planning and executing weddings, member events, corporate meetings, and social functions.
Strong leadership, team development, and staff management skills.
Excellent organizational, communication, interpersonal, and problem-solving abilities.
Experience managing labor budgets, inventory, purchasing, and banquet operations.
Familiarity with banquet event management software, POS systems, Microsoft Office, and employee scheduling platforms.
Ability to remain composed, adaptable, and effective in a fast-paced, member-focused environment.
Ability to stand and walk for extended periods throughout events and daily operations.
Ability to lift and carry up to 40 pounds.
Ability to bend, stoop, reach, and assist with banquet setup and event operations as needed.
Flexibility to work evenings, weekends, holidays, and special events based on operational needs.

Nice To Haves

Private club experience is strongly preferred.

Responsibilities

Oversee banquet and private event operations from initial planning and preparation through execution and post-event follow-up.
Review and coordinate Banquet Event Orders (BEOs), communicating event details with culinary, facilities, golf operations, and other departments.
Conduct pre-event meetings with banquet staff to communicate details, service expectations, timelines, and responsibilities.
Ensure banquet rooms, outdoor venues, and event spaces are prepared and presented according to club standards and member expectations.
Maintain a hands-on leadership presence during events and oversee service quality from setup through breakdown.
Anticipate member and guest needs and promptly resolve concerns professionally.
Build lasting relationships with members, guests, and event hosts and deliver personalized service.
Assist the Food & Beverage Director with labor costs, staffing schedules, inventory, purchasing, and operating expenses.
Maintain accurate inventory of banquet equipment, linens, china, glassware, and service supplies.
Ensure compliance with health, sanitation, alcohol service, and workplace safety regulations.
Ensure accurate event documentation, billing, and operational reporting.
Build collaboration among banquet, culinary, golf, and clubhouse operations.
Develop and maintain vendor relationships, ensure vendors have current documentation and proper insurance coverage, and follow up consistently.
Manage guest lists, send event confirmations, coordinate seating charts, and communicate dietary restrictions and food allergies.
Coordinate and oversee event décor, including decorations and floral arrangements.