Private Event Planner

BallenIsles Country Club•Hardeeville, SC

About The Position

The Private Events Planner plans, coordinates, and executes member events, private functions, weddings, and club-sponsored social events at Riverton Pointe Golf & Country Club. Reporting directly to the Food & Beverage Director, this hands-on leadership role oversees each stage of the event process and ensures that events reflect the club’s service standards and hospitality. The planner works closely with the Food & Beverage Director and culinary, clubhouse, golf, and other teams to support the club’s private-event operations and develop its event program.

Requirements

At least three years of experience in community events, private events, banquet operations, or food and beverage leadership within a private club, luxury hotel, resort, or upscale hospitality environment.
Demonstrated experience planning and executing weddings, member events, corporate meetings, and social functions.
Strong leadership, team development, and staff management skills.
Excellent organizational, communication, interpersonal, and problem-solving abilities.
Experience managing labor budgets, inventory, purchasing, and banquet operations.
Familiarity with banquet event management software, POS systems, Microsoft Office, and employee scheduling platforms.
Ability to remain composed, adaptable, and effective in a fast-paced, member-focused environment.
Ability to stand and walk for extended periods, lift and carry up to 40 pounds, and bend, stoop, reach, and assist with banquet setup and event operations.
Flexibility to work evenings, weekends, holidays, and special events based on operational needs.

Nice To Haves

Private club experience is strongly preferred.

Responsibilities

Oversee banquet and private-event operations from initial planning and preparation through execution and post-event follow-up.
Review and coordinate Banquet Event Orders (BEOs), communicating event details with culinary, facilities, golf operations, and other departments.
Conduct pre-event meetings with banquet staff to communicate event details, service expectations, timelines, and responsibilities.
Ensure banquet rooms, outdoor venues, and event spaces are prepared and presented according to club standards and member expectations.
Maintain a visible, hands-on leadership presence during events and oversee service quality from setup through breakdown.
Anticipate member and guest needs and resolve concerns promptly and professionally.
Build relationships with members, guests, and event hosts, and deliver personalized service.
Assist the Food & Beverage Director with banquet and private-event labor costs, staffing schedules, inventory, purchasing, and operating expenses.
Maintain accurate inventory of banquet equipment, linens, china, glassware, and service supplies.
Ensure compliance with health, sanitation, alcohol-service, and workplace-safety regulations.
Maintain accurate event documentation, billing, and operational reporting.
Strengthen collaboration across banquet, culinary, golf, and clubhouse operations.
Build and maintain vendor relationships through communication and follow-up, and ensure vendors have current documentation and appropriate insurance coverage.
Manage guest lists, send event confirmations, coordinate seating charts, and communicate dietary restrictions and food allergies.
Coordinate and oversee event décor, including decorations, floral arrangements, and other design elements.