Private Capital Operations Associate

Balentine•Atlanta, GA

3d•Onsite

About The Position

Balentine is seeking a Private Capital Operations Associate to join their Operations team. At Balentine, the firm prides itself on delivering a white-glove client experience built on trust, discretion, and attention to detail. This role is ideal for professionals who thrive in a collaborative, in-office environment, where teamwork, accountability, and precision are valued. The right individual is passionate about client service, thrives in a high-stakes environment, and brings a responsive, detail-oriented, solutions-driven mindset. Balentine LLC is a boutique wealth management firm with $8B of Assets Under Advisement and growing. Built on integrity and a commitment to provide a fiduciary standard of care, the firm was founded by, and continues to attract, a world-class team of driven and dedicated individuals. At Balentine, everything prioritizes clients and employees. The company has assembled an exceptional team that values relationships as well as results and has created an environment where motivated people flourish. Balentine’s culture reflects a collaborative and diverse workforce driven by excellence and a commitment to lifelong learning. The company deeply values its culture, and it is at the core of all that it does.

Requirements

Bachelor’s degree
3-5 years professional experience
1-2 years in the Private Funds/Private Capital space
Proficiency in fund administration tasks and related processes
Proficiency in Excel and Word
Ability to maintain uncompromising levels of confidentiality
Ability to interact with all people in a polite manner and positive attitude
Ability to have a positive impact on the people around you
Ability to structure responsibilities, tasks, and project management to eliminate wasted time and efforts
Ability to manage multiple projects and competing priorities without missing deadlines
Ability to self‐manage, prioritize, and produce quality work in both individually and team environments
Ability to respond calmly and maintain performance standards in a busy office setting
Ability to maintain high service standards and problem-solve effectively when faced with new challenges
Ability to remain unperturbed by changing priorities and conditions
Ability to shift concentrations throughout the day
Ability to always arrive on time and prepared

Nice To Haves

Experience with Addepar
Experience with Salesforce
Experience with Arch
Experience with +Subscribe

Responsibilities

Coordinate capital calls with Fund Manager/Compliance and execute payments
Manage fund redemptions and distributions, including bulk journals and wires
Monitor and follow up on missed capital calls with subscribers or internal teams
Maintain cash positions (e.g., SGOV) and oversee capital movement
Pay fund-related invoices and expenses
Support quarterly valuation reviews and distributions with Compliance
Oversee SUBSCRIBE platform: add new fund documents, maintain open funds, and ensure accuracy
Partner with SUBSCRIBE service team to set up, test, and validate documents and disclosures
Develop and manage processes for subscriptions executed outside of SUBSCRIBE
Notify departing clients of subscription status, obligations, and update contact details
Complete subscription documents for underlying funds
Serve as primary point of contact for internal fund-related inquiries
Coordinate regulatory filings (Blue Sky, FinCEN BOI, CFTC exemptions, etc.)
Work with fund counsel to respond to state information requests
Obtain EINs and coordinate brokerage account setup with new accounts team
Support setup of subscription lines for investment vehicles
Coordinate creation of fund legal documents (PPM, LPA, subscription docs, registrations)
Ensure ongoing compliance, including Access Manager LLC state license renewals
Distribute consolidated fund status and pipeline updates to internal teams
Maintain fund pages and Private Client (PC) data in Salesforce
Coordinate preparation and distribution of K-1s with tax teams
Serve as liaison between internal teams, fund managers, and external partners
Coordinate annual audits for client distribution with external partners
Lead the Quarterly Private Funds Operations Committee
Support the CCO on compliance and risk management related projects