Private Bank Administrative Office Assistant (Menlo Park, CA)

Citizens • Menlo Park, CA

5d • Hybrid

About The Position

Responsible for providing general administrative support for a department or group of individuals, inclusive of 5 managing directors and 1 Director. Responsibilities may include, but are not limited to: coordination of meetings, maintaining office and kitchen supplies, expense report management and internal and external event support. While some of the focus of this job is on the coordination and execution of administrative tasks, incumbents also spend substantial time performing moderate and complex administrative tasks. Position requires excellent organizational skills, and the ability to handle multiple tasks simultaneously. Candidate who can work independently, ability to forecast the needs of the team, be proactive, ability to be nimble, can-do attitude a must.

Requirements

• 3-5 years’ experience
• Microsoft Suite (Outlook, Word, Excel, PowerPoint and Teams)
• Adobe Acrobat
• Zoom
• Concur
• Navan Travel Portal

Nice To Haves

• College degree preferred

Responsibilities

• Moderate to heavy calendaring - daily
• Expense reconciliation – 1-2x month
• Assist with event support: - weekly
• Process pre-clearances
• Event tracking
• Order swag
• Logo consent
• Coordinating Travel – as needed
• Maintain office and kitchen supplies – as needed
• POC for vendor service requests – as needed
• Manage hotel office space and conference rooms - as needed
• Coordinate office lunches – as needed

Benefits

• Comprehensive medical, dental and vision coverage
• Retirement benefits
• Maternity/paternity leave
• Flexible work arrangements
• Education reimbursement
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree