Privacy Specialist

Entrust • Shakopee, MN

1d • Hybrid

About The Position

At Entrust, we’re shaping the future of identity centric security solutions, empowering careers, fostering collaboration, and building solutions that help keep the world moving safely. Headquartered in Minnesota, Entrust is an industry leader in identity-centric security solutions, serving over 150 countries. The Privacy Specialist serves as a key internal resource for privacy and compliance matters across Entrust. This role proactively manages policies, third-party vendors, and program implementation and compliance. The Privacy Specialist will manage privacy processes such as DSARs, RoPA, DPIAs, Vendor Reviews, Training and Awareness, Audit and Reporting, and Customer and Business Inquiries. This role partners closely with Legal, IT, Security, Product, HR, Marketing and other cross-functional stakeholders to enhance and scale privacy practices and streamline workflows.

Requirements

• Bachelor’s degree in Legal Studies, Data Privacy/Science, Information Governance, Business Administration or a related field (or equivalent work experience).
• 2+ years of experience in privacy, compliance, risk, or related roles.
• Working knowledge of major privacy regulations (e.g., GDPR, CCPA) and the ability to apply requirements to operational tasks.
• Experience with vendor oversight processes, including reviewing intake materials and coordinating follow-up responses.
• Familiarity with privacy and workflow management tools (e.g., OneTrust, TrustArc, Omnea, Asana, ServiceNow, JIRA).
• Strong communication and documentation skills, with the ability to collaborate effectively across various functions.
• Experience coordinating cross-functional meetings, preparing materials, and supporting reviews.
• Ability to apply Privacy by Design principles in evaluating new products, processes, and vendor engagements, supporting consistent integration of privacy considerations across organizational initiatives.
• Understanding of AI and machine learning models, with a focus on identifying and addressing privacy implications, data use limitations, and ethical considerations.
• Familiarity with GDPR, BIPA, CCPA/CPRA, and other state-level or global data protection laws. Ability to align program management activities, vendor oversight, and company policies with evolving legal requirements.
• Strong skills in understanding, interpreting, and working with data, including identifying privacy risks in data collection, management, and use.
• Proven ability to conduct due diligence on external vendors and technology partners, ensuring accountability, quality, and compliance with privacy requirements.
• Skilled in developing and maintaining project plans, tracking deliverables, and coordinating cross-functional initiatives to support privacy team objectives.

Nice To Haves

• Professional certifications such as CIPP/E, CIPP/US, CIPM, or CIPT strongly preferred.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication, with the ability to influence without authority.
• Ability to navigate and balance risks in ambiguous and complex situations.
• Effective teamwork and collaboration across global and cross-functional teams.
• High motivation and adaptability.
• Strong organizational and stakeholder management skills.
• Ability to interpret numeric data for reporting and risk analysis.
• Comfort using privacy or compliance tools (e.g., OneTrust, TrustArc, Omnea, Asana).
• Strong attention to detail and process-oriented approach.

Responsibilities

• Support the development, maintenance, and periodic review of privacy policies, standards, and operating procedures.
• Lead privacy-related projects from planning through execution, ensuring accountability and timely delivery.
• Conduct and maintain RoPA, DPIAs, and risk assessments to identify and mitigate potential issues.
• Assist with internal and external audits by coordinating information requests, gathering documentation, and maintaining audit readiness.
• Handle initial review of privacy inquiries through our legal operations platform, leveraging existing guidance and knowledge repositories to provide first-line responses.
• Conduct third-party vendor and partner privacy reviews and assess risk using established tools and frameworks (e.g., Omnea).
• Monitor the Privacy team inbox, routing issues, escalating concerns, and ensuring timely follow-up.
• Assess incoming Privacy by Design forms, arrange stakeholder engagement, and contribute to assessment readiness.
• Coordinate privacy training updates and releases, including managing content refresh cycles, and maintaining training records.
• Manage firmwide privacy communications, including drafting announcements, preparing materials, and developing privacy metrics and dashboards.
• Identify opportunities for continuous improvement in Entrust’s privacy program.

Benefits

• Career Growth: Whether you’re a budding developer or a seasoned expert, we’re invested in your professional journey. With learning-forward initiatives and exciting challenges, your growth is our priority.
• Flexibility: Life is all about balance. Whether you’re remote, hybrid, or on-site, we offer flexible options that fit your lifestyle.
• Collaboration: Here, your voice matters. Our teams thrive on sharing ideas, brainstorming solutions, and working together to build a better tomorrow.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees