Principal Contract Administrator

BAE Systems•Louisville, KY

4d•$101,398 - $172,377•Onsite

About The Position

BAE Systems, one of the world's leading defense contractors and a Fortune 500 Company, is looking to add a Principal Contract Administrator to their International Naval Guns Product Line to help implement industry-leading contracting practices in support of our growing business to be located in Minneapolis, MN, Louisville, KY, or Sterling Heights, MI. As a Principal Contract Administrator within the International Naval Guns Product Line, you will: Develop a working understanding of the DoD and Allied Nations’ Government Acquisition and Procurement process, the BAE Systems Contracts function, and relevant Company policies and procedures, FAR/DFARS, commercial contracting methods and other government regulations. Support assigned proposal activities including; analyzing solicitations and preparing summaries based on the analysis, participating in all proposal team meetings; preparing terms, conditions and assumptions for the proposal; reviewing technical and pricing proposals for accuracy and consistency; and preparing proposal documents for internal bid approval review and submittal to the Customer. Research contract language and seek guidance on complex terms and conditions from higher level Contract Administrators or Contracts Manager. Review cost and price proposals as assigned to ensure they are prepared and submitted in strict accordance with applicable laws, regulations, contractual provisions and Company policy. Coordinate with other Company functions as required ensuring that appropriate reviews are scheduled and conducted, and required review and approval signatures are obtained before submittal of proposals or execution of contractual documents. Assist upper-level Contract Administrators and Managers in negotiations and other activities such as fact-finding and audits, required to obtain contracts or orders, and auxiliary agreements (e.g. Proprietary Information Agreements and Teaming Agreements). Negotiate routine contracts and changes commensurate with experience and demonstrated competence under the specific guidance of the higher-level Contract Administrator or Contracts Manager. Act as the primary point of contact between the Company and the Customer for all contractual matters on assigned contracts. Draft, prepare, and execute certain internal and external correspondence on contractual/program matters, under review by upper-level Contract Administrators or Contract Managers, commensurate with experience and demonstrated competence. Administer all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments. Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts. Participate in final stages of assigned contract by verifying completion of all commitments, and performing assigned activities associated with Contract Closeout.

Requirements

Bachelor’s degree and 4+ years of relevant Contract Management experience or equivalent experience
International Contracting experience
Cost Type Contract experience
Firm Fixed Price Contract experience
Prime Contract experience
Experience with complex contracts and proposal preparation and execution
Communicate effectively both orally and in writing.
Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers;
Utilize computer skills to prepare appropriate reports and documents- Microsoft Office
Make decisions using sound judgement while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations.
Develop/demonstrate research and presentation skills.
Ability to prioritize and multitask.
Excellent organizational and follow through skills.
Detail oriented.

Nice To Haves

6 years Cost Type / Cost-Plus Contract experience
6 years Firm Fixed Price Contract experience
At least 6 years of Prime Contract experience
Certification as CFCM or CPCM highly desirable
Master’s Degree/MBA

Responsibilities

Develop a working understanding of the DoD and Allied Nations’ Government Acquisition and Procurement process, the BAE Systems Contracts function, and relevant Company policies and procedures, FAR/DFARS, commercial contracting methods and other government regulations.
Support assigned proposal activities including; analyzing solicitations and preparing summaries based on the analysis, participating in all proposal team meetings; preparing terms, conditions and assumptions for the proposal; reviewing technical and pricing proposals for accuracy and consistency; and preparing proposal documents for internal bid approval review and submittal to the Customer.
Research contract language and seek guidance on complex terms and conditions from higher level Contract Administrators or Contracts Manager.
Review cost and price proposals as assigned to ensure they are prepared and submitted in strict accordance with applicable laws, regulations, contractual provisions and Company policy.
Coordinate with other Company functions as required ensuring that appropriate reviews are scheduled and conducted, and required review and approval signatures are obtained before submittal of proposals or execution of contractual documents.
Assist upper-level Contract Administrators and Managers in negotiations and other activities such as fact-finding and audits, required to obtain contracts or orders, and auxiliary agreements (e.g. Proprietary Information Agreements and Teaming Agreements).
Negotiate routine contracts and changes commensurate with experience and demonstrated competence under the specific guidance of the higher-level Contract Administrator or Contracts Manager.
Act as the primary point of contact between the Company and the Customer for all contractual matters on assigned contracts. Draft, prepare, and execute certain internal and external correspondence on contractual/program matters, under review by upper-level Contract Administrators or Contract Managers, commensurate with experience and demonstrated competence.
Administer all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
Participate in final stages of assigned contract by verifying completion of all commitments, and performing assigned activities associated with Contract Closeout.