Principal Associate, Administrative Support (Administrative Assistant)

Nordson Corporation•Salem, NH

37d•Onsite

About The Position

Nordson Medical, a global leader in Interventional Solutions, Fluid Components, and Surgical Solutions, is seeking an experienced and highly motivated individual to join our team. We are committed to creating a diverse and inclusive workplace, and we are looking for candidates who share that same commitment. As a member of our team, you will have the opportunity to work in a dynamic and collaborative environment, where your ideas and contributions will be valued and respected. The Administrative Assistant provides advanced administrative support to the Vice President of Medical Interventional Solutions. This position serves as a trusted partner in managing schedules, coordinating meetings and events, arranging travel, and preparing reports and presentations. The role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. This individual must interact seamlessly across a broad range of other senior leaders and individuals.

Requirements

Associates degree or equivalent experience in an administrative or executive assistant role
Minimum of 3 years professional administrative assistant experience
Advanced proficiency in Microsoft Office suite; Outlook, Teams, Word, Excel, and PowerPoint
Proven professional written, verbal, and interpersonal communication skills
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Nice To Haves

Excellent organizational and time management skills
Strong detail orientation, dependable and able to handle multiple priorities with a high degree of flexibility
Self-motivated with professional judgement and the ability to anticipate needs of VP and senior leadership teams
Maintain professionalism with adaptability under all circumstances
Proactive, self-driven problem solving skills

Responsibilities

Prepares communications such as memos, emails, invoices, reports, and other correspondence and documents
Maintains and coordinates Outlook calendars for the VP and designated leadership team members (as needed)
Coordinates meetings (internally and externally), manages agendas, advance materials and mailings with attention to detail, editing and formatting
Assists with regular communication and project needs of the VP including drafting presentations, word documents, and basic excel files
Exercises sound judgement when handling sensitive, confidential, and proprietary information and interactions with executives, customers, and employees
Supports logistics for leadership team meetings, including hotel reservations, transportation, catering, receptions and off-site meeting space as needed
Prioritizes conflicting needs and handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Facilitates domestic and international travel arrangements for the VP and designated leadership team members (as needed)
Processes and reconcile expense reports and reimbursements for the VP and designated leadership team members (as needed)
Arranges meetings (town halls, department meetings, others as assigned) on behalf of the VP
Manages departmental purchases using the corporate credit card and reconciles monthly statements in accordance with company policies
Maintains organized filing systems (physical and digital) and ensures timely access, retrieval, storage and archiving of documents
Maintains memberships, subscriptions, licenses, and services for the VP
Develops and maintains efficient administrative processes and procedures
Other duties as assigned