Administrative Assistant (Administrative Support)

State of Florida•TALLAHASSEE, FL

2d•Onsite

About The Position

This position coordinates administrative tasks and assignments on a variety of administrative matters within the Florida House of Representatives - Budget Committee. The role involves performing special assignments, research, and report preparation, as well as reviewing records and reports to recommend solutions. The assistant will support the supervisor with daily administrative duties, handle confidential correspondence, and process various communications. Additionally, the position contributes to the formulation and interpretation of unit policies, manages general office duties, and assists in planning committee meetings and workshops. Key responsibilities include preparing meeting materials, serving as the custodian of bills, and drafting amendments and bills.

Requirements

A bachelor’s degree from an accredited college or university.
Administrative experience can substitute on a year-for-year basis for the required college education.
Knowledge of administrative principles and practices.
Knowledge of research techniques.
Ability to pay attention to detail and review work for accuracy and quality of content.
Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
Ability to collect, analyze, and interpret data.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively verbally and in writing.
Ability to deal tactfully and courteously with the demands of the public.
Ability to handle confidential information.
Ability to understand and apply rules, regulations, policies, and procedures.
Ability to prepare reports, correspondence, and maintain records.
Ability to utilize problem-solving techniques.

Responsibilities

Performs special assignments, research, and report preparation.
Reviews records and reports that require action and recommends solutions or courses of action.
Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
Processes a variety of correspondence, investigates subject matter, and prepares replies.
Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
Performs general office management duties.
Assists in planning full committee and/or subcommittee meetings and workshops.
Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, as well as recording and reporting out meetings.
Serves as the official custodian of bills referred to committee.
Drafts amendments and bills.
Performs other related duties as required.