Administrative Support Assistant

The Pennsylvania State University • University Park, FL

4d • Onsite

About The Position

The College of Engineering Dean’s Office is seeking an Administrative Assistant to support the leadership team. This role will serve as the front desk coordinator for the Office of the Dean, acting as the primary point of contact for visitors and inquiries, managing meeting schedules, processing reimbursements, and supporting the daily operations of the Dean’s Suite. The position will work closely with the Executive Assistant and administrative staff to coordinate office activities, maintain efficient procedures, and ensure a high level of customer service. The ideal candidate will bring strong organizational skills, a collaborative approach, and the ability to effectively manage multiple priorities in a dynamic environment.

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience
• A commitment to building positive relationships across diverse communities
• Strong interpersonal, communication, and customer service skills
• The ability to work independently while contributing effectively as part of a collaborative team
• A commitment to continuous learning, professional development, and mentorship
• Exceptional organizational skills and attention to detail
• Applicants must be authorized to work in the U.S.

Responsibilities

• Plan, organize, and coordinate daily office operations and administrative processes
• Greet visitors, provide information, and route inquiries appropriately
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Draft, review, and distribute internal and external communications
• Create and maintain files, records, and databases
• Serve as liaison with Finance Hubs to initiate and monitor financial transactions
• Maintain office supply inventory and place orders as needed
• Coordinate special events, including space reservations, itineraries, materials preparation, vendor communication, and cross-team logistics
• Interview, train, and supervise student employees

Benefits

• Comprehensive medical coverage
• Dental coverage
• Vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED