Principal Administrative Manager - West Region

SWCA Environmental Consultants•Pasadena, CA

7d•$84,572 - $121,434•Hybrid

About The Position

SWCA Environmental Consultants is seeking a Principal Administrative Manager to support its West region. This role involves leading and developing a geographically distributed administrative team, fostering a culture of accountability, collaboration, professional development, and service excellence. The manager will oversee administrative teams and functions for the West region, aligning with the business needs of individual business units and offices, and ensuring optimal support from administrative professionals. This position provides administrative leadership and support for 22 administrative professionals across 18 office locations in 10 states. As a strategic partner to regional leadership, corporate departments, and executive stakeholders, the role involves identifying evolving business needs, aligning administrative priorities, and creating a more consistent and connected administrative operating model to support broader OneSWCA objectives. Key responsibilities include identifying performance standards, best management practices, standard operating procedures, and priority process improvements to enhance consistency and excellence in administrative support and operations collaboration throughout the region.

Requirements

Ten years of relevant, progressively responsible experience in business administration and operational management, including substantial direct people management experience with responsibility for coaching, performance management, employee development, workforce planning, and team accountability
Demonstrated success leading and developing geographically dispersed teams across multiple offices, locations, or business units
Knowledge normally obtained through post-secondary education or training.
Demonstrated commitment and success in collaborative processes across the business.
Track record of establishing positive relationships with colleagues at the local, regional, and national levels.
Demonstrated success managing complex cross-functional projects, large-scale events, process improvement initiatives, organizational change efforts, and multiple competing priorities.
Experience creating and ensuring adherence to standard operating procedures.
Proven experience defining performance expectations and building a culture of accountability, engagement, and high performance with staff, including employees and stakeholders who may not report directly to you.
Proven track record of influencing the delivery of results, even in areas without direct authority.
Ability to travel 10% of the time.
Applicants must possess a valid driver's license and meet SWCA's driver requirements.
This position may require domestic travel, including travel by commercial airline. Candidates must be able to obtain and maintain all valid travel documents and identification required for work-related travel throughout the duration of employment.
Drives compliance of safety policies and reporting requirements to ensure overall team safety.

Nice To Haves

Bachelor's degree in environmental science, business administration, or a related field.
Twelve (12) years of related experience; or any equivalent combination of experience, performance, training, and/or education.
Eight (8) years of experience managing multiple sites (offices or locations) within a business.

Responsibilities

Establishes and maintains robust financial controls and oversight for all administrative invoice processes.
Leads initiatives to optimize financial workflows, ensure compliance, and drive continuous improvement and partners with finance leadership.
Oversees expense reconciliation processes for office directors, VPs, and SVPs.
Leads collaboration with Talent Acquisition to coordinate new hire requisitions, guiding the full lifecycle from requisition approval through candidate selection.
Chairs interview panels.
Provides direct supervision, mentorship, and performance management for administrative staff.
Serves as the principal liaison with vendors, leading negotiations, renewals, and contract management.
Leads planning and execution of regional events, conferences, and engagement initiatives and collaborates with local admins.
Manages and authorizes employee change forms (ECFs) and exit ECFs, ensuring data integrity, confidentiality, and compliance with HR policies.
Sources, negotiates, and maintains high-value relationships with corporate vendors, acting as a strategic point of contact for all corporate departments.
Represents the administrative function in monthly leadership meetings and facilitates departmental and regional administrative forums.
Implements new administrative processes across office, subregional, and regional teams.
Conducts regular strategic touchpoints with corporate departments, regional directors, and VPs.
Provides strategic leadership for sustainability and Gives Back initiatives.
Leads and directs office moves and improvements, including site selection, lease negotiations, vendor sourcing, and project management of tenant improvements.
Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
Performs related work as assigned.
Leads and oversees administrative operations across the West Region, ensuring consistent, high-quality support services across offices, subregions, and business teams.
Directly manages, mentors, coaches, and develops regional administrative staff, fostering a culture of accountability, collaboration, and continuous improvement.
Provide strategic administrative and operational support to the Senior Vice President of the West Region, including coordination of regional priorities, leadership activities, and executive-level administrative needs.
Plan and execute regional meetings, leadership events, conferences, employee engagement activities, celebrations, and other strategic gatherings.