Principal Administrative Business Partner – Rare Disease
About The Position
The Principal Administrative Business Partner for the Rare Disease (RD) Squads, supporting Rare Blood Disorders (RBD) and Neurological Rare Diseases (NRD), will serve as a strategic operational anchor within U.S. Commercial, Medical, and Government Affairs (CMG). This high-impact role provides executive administrative partnership to the RD Squad Leader, Chief of Staff, and broader squad teams driving commercialization strategies for life-changing therapies. The role requires balancing autonomy, organizational savvy, and operational excellence while actively contributing to the Commercial Portfolio Organization (CPO) Operations and Administration Community.
Requirements
- An average of 5–10 years of related administrative, operations, or project management experience supporting senior leadership teams.
- Proven track record of handling highly confidential and proprietary business information with the utmost discretion and integrity.
- Demonstrated mastery in independently prioritizing, planning, and executing complex workflows, large-scale events, and project initiatives across matrixed organizations.
- Advanced fluency with enterprise productivity and collaboration tools (including Google Workspace, gMail, gCal, gSheets, gSlides, gMeet, as well as Zoom and digital site builders).
- A Bachelor’s degree (BS/BA) or equivalent industry experience.
Nice To Haves
- Prior administrative or operational experience within the biotechnology or pharmaceutical industry.
- Previous experience navigating the Genentech or Roche enterprise network, culture, and matrixed operating models.
- Demonstrated experience training, mentoring, or instructing peers on productivity tools, systems, and standardized administrative processes.
- Background in supporting commercial, medical, or regulatory affairs squads within rare diseases or specialty therapeutic areas.
Responsibilities
- Proactively manage complex executive calendars across domestic and international time zones, exercising astute judgment to balance high-priority business demands, confidential matters, and stakeholder access.
- Partner closely with Squad Operations to design, organize, and execute operational cadences, including drafting rolling agendas, prepping executive materials, and leading large-scale offsites, national field meetings, and departmental workshops.
- Lead and implement internal engagement and communications strategies, drafting executive communications, overseeing digital collaboration hubs (gSites, newsletters), and maintaining team alignment.
- Serve as a central connector and project lead across cross-functional teams, managing vendor/speaker contracts, RFP processes, invoices, and purchase orders with rigorous resource sensitivity.
- Drive team operational health and culture by spearheading space planning initiatives, leading full-cycle onboarding logistics for new hires, and serving as a trusted thought partner on team engagement and pulse checks.
- Actively pilot and champion modern digital tools, workflows, and best practices across the CPO Administration community to foster a continuous learning and improvement environment.
Benefits
- A discretionary annual bonus may be available based on individual and Company performance.
- Benefits detailed at the link provided below.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
