Prevailing Wage Administrator

Carboline•Beachwood, OH

5d•$49,000 - $59,000•Remote

About The Position

The Prevailing Wage Administrator coordinates General Services project administration staff and the GC Supervisor, oversees the WTI General Services product lines, and serves as a direct backup for the GC Supervisor. The role also supports training and special projects and oversees performance metrics and administration-based reporting. The position is responsible for maintaining prevailing wage and certified payroll compliance across projects and jurisdictions. This includes coordinating and tracking projects, monitoring fringe benefits and apprentice ratios, processing and reporting payroll accurately and on time, reviewing contractor documentation, resolving compliance issues, and meeting government agency rules and deadlines. The administrator also prepares reports and project records, supports audits as a liaison to legal and compliance teams, and calculates timecards and corrections in accordance with company policies and applicable laws.

Requirements

Two to four years of related experience and/or training.
Action-oriented approach and ability to identify process and procedure efficiencies.
Independent thinking and decision-making skills.
Customer focus and strong written and verbal communication skills.
Strong interpersonal skills and ability to make group presentations.
Knowledge of Sarbanes-Oxley compliance regulations.
Knowledge of public procurement vehicles and Job Order Contracting work.
Knowledge of state prevailing wage, Davis-Bacon, and SCA wages.
Strong analytical and problem-solving abilities.
Exemplary organization and time-management skills.
Progressive payroll, accounting, and finance experience in industry or consulting services.
Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
Advanced knowledge of Certified Payroll, California Prevailing Wage, and Davis-Bacon regulations and requirements.
Proven experience as a payroll specialist or payroll coordinator.
High degree of organization, accuracy, and attention to detail, with ability to perform under pressure and meet timelines.
Ability to maintain confidential information and protect employee-record privacy according to legal and ethical standards.
Ability to use industry-standard regular and prevailing wage software efficiently.

Nice To Haves

Advanced coursework or certification in business, finance, and/or accounting, with applicable work experience.

Responsibilities

Apply understanding of prevailing wage laws to obtain and maintain compliance.
Conduct and participate in project reviews.
Coordinate and track all prevailing wage projects.
Monitor fringe benefit values.
Perform administrative and clerical tasks related to prevailing wages, gathering, compiling, tracking, and reporting project information from multiple sources.
Compile and generate reports, statistics, timelines, tables, graphs, correspondence, presentations, and data entry related to prevailing wage.
Ensure timely and accurate processing, recording, and reporting of company certified payroll in multiple states, including California, Washington, and Illinois.
Use LCP Tracker or other software to complete certified payroll and other required prevailing wage documents.
Review subcontractor Certified Payroll Registers and compliance documentation.
Ensure accurate processing, recording, and reporting of Certified Payroll Records.
Monitor and resolve labor compliance violations.
Maintain compliance spreadsheets.
Review and approve fringe benefit packages and statements.
Ensure apprentice ratios are enforced.
Monitor contracts independently to verify wage and documentation requirements, review and resolve non-compliance, and address other concerns as needed.
Liaise with legal and compliance teams during contract or agency audits, and research, compile, and provide agency data, files, documents, and records.
Ensure regular and prevailing wage/certified payroll is processed accurately, efficiently, and on time.
Ensure government agency rules and reporting deadlines are consistently met.
Calculate and process timecards and corrections, including overtime, deductions, per diems, subsistence, and fringe benefits, in accordance with company policies and applicable state, federal, and union laws.
Coordinate General Services project administration staff and the GC Supervisor, oversee WTI General Services product lines, provide backup for the GC Supervisor, and assist with training and special projects.
Oversee performance metrics and administration-based reporting.