Pretrial Services Clerk

Ingham County•Lansing, MI

19h

About The Position

Under the general supervision of the Deputy Court Administrator, the Pretrial Services Clerk provides administrative support to the Circuit Court’s Pretrial Services Division and performs a variety of routine and complex clerical assignments. The role supports pretrial case initiation, record maintenance, reporting, order preparation, and communication with court staff, justice-system partners, defendants, and the public. The clerk maintains physical and electronic pretrial data and supervision records, uses case and document management systems, identifies and helps resolve discrepancies in pretrial release orders, and prepares reports and court documents as requested. The position also provides general office support, serves as a backup for the Bindover Clerk, assists with training, and performs other duties assigned by the Deputy Court Administrator of the General Trial Division.

Requirements

High school graduation or equivalent.
Six months to one year of experience working in a legal office, court, or criminal justice system, including data entry and word processing.
Effective communication skills, including the ability to engage, interact, and work with all individuals to ensure clarity and understanding.
Ability to enter and retrieve data from a computer.
Ability to access all files.
Ability to access various locations of the court.

Responsibilities

Perform general office functions, including reception, answering phones, typing, copying, scanning, faxing, filing, inventorying, indexing, sorting, taking and delivering messages, and processing incoming, outgoing, courier, and interdepartmental mail.
Provide basic information to Pretrial Services clients, family members, and members of the public.
Collect and maintain physical and electronic pretrial data, including entering case-initiation information, updating information received from various sources, and entering dispositional information to close pretrial cases.
Use case management systems, document management systems, and other computer programs.
Identify and investigate bond condition discrepancies in Pretrial Release Orders and communicate with appropriate District Court sources about discrepancies and corrections.
Collect and compile statistical data from collaborative criminal justice systems and the judiciary.
Develop reports on pretrial measures as requested by the Deputy Court Administrator or Senior Pretrial Services Investigators.
Complete forms and draft pretrial orders for judicial signature as requested by Investigators or Circuit Court Judges.
Draft Pretrial Release Orders expiring in LEIN for judicial signature and route them to the Circuit Court Clerk’s Office for transmittal to LEIN.
Update and maintain pretrial supervision records with defendants’ current contact information and ensure the Court, Prosecuting Attorney, Office of Public Defender, or retained counsel have access to updated information.
Check the jail database daily to locate defendants released from custody, both in-county and out-of-country.
Track custody status for defendants transferred out-of-country for matters in other jurisdictions.
Maintain office files.
Operate office equipment, including audio and video conferencing systems, a copy machine, a personal computer, and a facsimile machine.
Serve as primary backup for the Bindover Clerk, handling bindover processes during prolonged absences and felony pleas during regular absences.
Attend and participate in scheduled staff meetings and relevant in-service training sessions.
Record minutes for Pretrial Services Department staff meetings.
Assist with training interns and new Pretrial Services employees.
Perform other duties as assigned by the Deputy Court Administrator of the General Trial Division.