Preschool Administrator

Jewish Community Center of San Francisco•San Francisco, CA

1d•$32 - $33•Onsite

About The Position

The Administrator for the Helen Diller Family Preschool is responsible for all business-related and office needs of the preschool. This position provides support to the Director and Assistant Director, and interacts with children and families, staff members, independent contractors, and vendors.

Requirements

1 – 3 years’ relevant administrative/office experience
Excellent computer skills; including Excel and web-page production
Experience in a Salesforce or similar environment required; training on organization-specific system processes to be provided
Excellent customer service, communication and writing skills
Commitment to confidentiality and discretion
Excellent organization, multi-tasking and time management skills
Ability to create and maintain deadlines

Nice To Haves

Previous work in an early childhood or school environment preferred

Responsibilities

Manage all administrative needs of the Preschool, including tasks and interactions related to school management, teaching staff, and parent community.
Responsible for database management, updates, reporting, and other information-based duties.
Manage preschool admissions and enrollment processes, including tours, open house events, backend database management, and reporting.
Handle a variety of administrative responsibilities for the preschool, including: Keeping systems up-to-date for all administrative procedures, Handling routine aspects of daily operations, Handling financial tasks such as credit card reconciliations and managing receipts, Maintain pantry, stocking/storage and all related food orders, Maintain logs and processes for daily attendance, Providing customer service in a warm and welcoming way, Generate and distribute Early Care lists, Generate and distribute Sports, Dance, Ceramics and Enrichment lists.
Manage the intake of kindergarten recommendation forms, meet application submission deadlines, track acceptance updates, and other related duties.
Work with Assistant Director to coordinate staff payroll data and ensure accuracy of timesheets.
Set up all preschool family households with biometric access and update as needed.
Project-manage the roll out of new interactive school engagement app.
Manage summer session group lists, access codes, placards etc.
Other duties as assigned.