Prequalification & Outreach Manager

Wharton Smith•Sanford, FL

About The Position

The Subcontractor Prequalification & Outreach Manager is responsible for developing, updating, and managing a robust program focused on ensuring that all subcontractors meet company standards for safety, quality, financial stability, and performance. This role also involves developing and managing a robust subcontractor network through strategic outreach and engagement, ensuring compliance with all DBE/SMWBE compliance requirements. The manager will coordinate with all business units across the company in every market sector and regional office.

Requirements

Bachelor’s degree in Construction Management, Business Administration, or a related field.
5+ years of experience in preconstruction, operations coordination, or project support, including team supervision.
Proven track record in workflow development, process optimization, and interdepartmental coordination.
Strong understanding of the preconstruction life cycle and documentation requirements.
Proficiency in industry platforms such as Procore, iSqft/ConstructConnect, MS Office, or equivalent systems.
Excellent communication, organizational, and leadership skills.
Ability to manage competing priorities while maintaining accuracy and deadlines.
Understanding of DBE/SMWBE outreach and compliance requirements.

Responsibilities

Develop and implement standardized workflows and tools for subcontractor prequalification on all collaborative and competitive preconstruction projects.
Develop, implement, and adapt SOP’s in coordination with Risk and Safety.
Collaborate with Safety to create and track Risk Mitigation Plans.
Work with Guignard to review subcontractor financials.
Work with Marsh to review and manage insurance waivers.
Monitor progress and report on important benchmarks for prequalification milestones.
Collaborate with estimating, preconstruction, business development, and operations teams to align goals, streamline communication, and eliminate bottlenecks.
Identify areas for process improvement and lead continuous improvement initiatives.
Identify, implement, and support the integration of technology solutions to increase effectiveness, improve workflow, and increase consistency.
Oversee the prequalification workflow for all subcontractors.
Oversee the prequal approval process.
Coordinate and manage complex and out-of-normal prequalifications for project-specific requirements with all stakeholders.
Ensure all bidders lists are reviewed prior to advertisement to ensure all invited bidders are prequalified.
Attend trade shows and networking events as WS brand ambassador as requested by BU leadership.
Create strategic plans and goals for expanding subcontractor pool in new regions.
Plan, coordinate, and attend (as required) Subcontractor Outreach Events and Meet & Greets.
Create and manage subcontractor training sessions on how to bid, prequal, bonds, insurance, etc.
Maintain reports on outreach efforts for BD & MARCOMM.
Provide project-specific subcontractor outreach support.
Oversee the preparation of prequalification documents.
Manage internal tracking systems to ensure accurate and up-to-date information.
Supervise and support specialists and/or coordinators as needed or required.
Provide support in training new staff on processes and platforms.
Maintain high standards for internal and external documentation, ensuring compliance with client requirements and company procedures.
Recruit, interview, and hire new staff for positions within the team as needed.
Act as a liaison between the prequalification team and other departments to ensure alignment and transparency.
Coordinate with Collaborative Process Manager to jointly update bidder database (currently iSqft/ConstructConnect).
Coordinate with Preconstruction Process Manager to create and update new and existing SOP’s.
Prepare status updates, reports, and executive summaries on prequalification status, areas of concern, gaps in scope coverage, and department performance.
Assist with additional projects, executive support, or internal initiatives as directed by leadership.