Premium Administration & Contract Coordinator - Temp (Crypto.com Arena)

AEG Worldwide•Los Angeles, CA

7d•Onsite

About The Position

The Premium Administration & Contract Coordinator provides administrative and operational support to the Premium Ticket Operations and Premium Business departments in a high-volume, fast-paced environment. This role is responsible for drafting, reviewing, processing, and maintaining contracts and other related legal documents; managing client and contract records; ensuring all files are current and accurately reflect new, amended, or revised agreements; and supporting ticketing operations. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting departmental goals and maintaining accurate records.

Requirements

A minimum education level of: High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred).
Minimum of 2-4 Years of related work experience.
Proficient with Microsoft Outlook, Excel, and Word with the ability to learn required business systems.
Excellent written and verbal communication skills.
Strong attention to detail and highly organized, resourceful, and can learn quickly.
Ability to compare/analyze documentation.
Ability to work in fast-paced environment and prioritize work to meet tight deadlines and solve problems.
Ability to prioritize, multi-task and perform well under pressure.
Ability to work in a team environment and communicate with all levels of management.
Work efficiently and adapt to changes.
Must be able to work evenings, weekends and holidays, as needed.

Nice To Haves

Previous experience with AXS or other ticketing system preferred.

Responsibilities

Administer and prepare initial draft of premium inventory license agreements, amendments/addenda, and other legal documents, determining correct forms and attachments.
Review and edit contracts by incorporating deal points and other deal specific terms.
Collect all pertinent information related to the agreement, clarify data points and issues to Premium Sales and Services teams associated with deal.
Disseminate final legal documents for signature, ensuring timely receipt of execution.
Responsible for routing signed documents for execution as well as the internal distribution of executed agreements, and e-filing of all agreements, emails and other correspondence.
Audit agreements that have been processed to ensure contract terms are accurately reflected in ticketing system and corresponding spreadsheets.
Assist in evaluating current contract workflows and identify opportunities to improve efficiency, accountability, and turnaround times.
Ensure all contract files, records, and supporting documentation are maintained, updated, and accurately reflect all new, amended, renewed, or revised agreements.
May be responsible for creating contract drafting and processing instructions for training or other use.
Ensure forms and contracts are completed correctly and communicate information/updates as needed.
Perform ticket operations tasks such as creating invoices, processing payments, and adding parking and license fees into the customer’s account.
Create and manage premium member accounts which include building new accounts, maintaining and updating contact information including primary email addresses, updating contract terms, and adding/removing additional contacts n ticketing system.
Email and mail client correspondence including termination letters, default payment letters and contract changes.
Maintain and organize filing system: create new files, update labels when changes occur, scan and purge dead files.
Maintain departmental budget book by logging bills into the budget spreadsheet and submitting invoices for processing.
Take inventory and order all office supplies and equipment.
Performs other related duties or special projects as assigned.