Preconstruction Engineer

Reeder General Contractors•River Oaks, TX

6d•Onsite

About The Position

The Preconstruction Engineer provides administrative and production support to the estimating team. The role organizes, files, and maintains bid documents and the bid calendar; monitors owner and district websites for addenda; distributes documents to internal and external teams; performs quantity take-offs; and completes support tasks assigned by the Estimators in accordance with their job descriptions. This position carries no decision-making authority. All scope determinations, pricing decisions, bid selections, and commitments are made by the assigned Estimator or the Director of Preconstruction.

Requirements

Associate's or B.S. degree in Construction Management, Construction Science, Civil or Architectural Engineering, or equivalent construction office experience.
Zero to two (2) years of experience in a construction office, estimating, or document control role; internship or co-op experience is preferred but not mandatory.
Ability to read and interpret construction drawings and specifications sufficiently to perform take-offs and identify affected scopes.
Working proficiency in MS Excel, including formulas, formatting, and multi-sheet workbooks, and in MS Word and Outlook.
Demonstrated organizational skills and accuracy in recordkeeping and file management.
Clear written and verbal communication skills for correspondence with subcontractors, suppliers, and design teams.
Valid driver's license and the ability to travel to project sites within the Dallas-Fort Worth market.

Nice To Haves

Prior document control, bid coordination, or construction administrative experience with a general contractor or subcontractor.
Exposure to K-12 or other public-sector construction and to CSP, CM@R, JOC, and design-build solicitations.
Experience with digital take-off software.
Familiarity with BuildingConnected, iSQFT, or comparable bid management and solicitation platforms.
Familiarity with Procore or comparable construction management software.

Responsibilities

Downloads, organizes, files, and names all bid documents, including RFPs, plans, specifications, geotechnical and testing reports, and addenda, following REEDER's established folder structure and nomenclature.
Uploads new drawings to the server and take-off software, and organizes and renames plan sheets.
Adds addenda sheets to the current set and cuts addenda changes into the working documents.
Maintains the document log for each pursuit so the current document set is identifiable at any time.
Applies proper nomenclature when setting up new jobs.
Retrieves and files historical bid documents and estimates on request.
Monitors relevant school district, owner, architect, and plan room websites and procurement portals on a recurring basis to confirm all addenda and document revisions are received.
Logs each addendum on receipt with date, source, and affected scopes, and confirms nothing has been missed against the posted document list.
Distributes bid documents, addenda, and document updates to internal team members and to external subcontractors, vendors, and suppliers via BuildingConnected.
Confirms delivery and receipt of distributed documents and follows up where receipt is not confirmed.
Notifies the Director of Preconstruction and the assigned Estimator promptly of any addendum affecting scope, quantities, or the bid date.
Maintains and updates the bid calendar as the department's record of all pursuit dates, including question deadlines, pre-bid meetings, addenda cutoffs, and submission dates.
Enters new pursuits on the calendar as assigned and updates dates when solicitations are revised or postponed.
Circulates the current bid calendar to the department on the established schedule.
Flags approaching deadlines to the assigned Estimator and the Director of Preconstruction.
Performs quantity take-offs for assigned trades and scopes using PlanSwift / OST as directed.
Enters take-off quantities on trade tab sheets in the format specified by the assigned Estimator.
Assists the Virtual Design (BIM) Department in generating quantities from design models where models are available.
Documents the drawing sheets, revision level, and assumptions used for each take-off so the work can be verified.
Revises take-offs to reflect addenda and drawing revisions.
Attends weekly bid coordination, day-before-bid coordination, and bid day meetings; records minutes; and distributes them to the team.
Attends pre-bid meetings and site walks, records observations, and documents existing conditions with photographs.
Sets up new jobs and issues invitations to bid in BuildingConnected and iSQFT as directed.
Calls subcontractors, vendors, and suppliers in advance of bid day to confirm participation, and reports coverage status by scope to the assigned Estimator.
Maintains the master vendor database and the vendor records within BuildingConnected and iSQFT.
Collects and files subcontractor prequalification documentation, including experience, bonding, insurance, and financial information, for review by others.
Organizes, files, and names all subcontractor bids on the server following bid day.
Relays post-bid questions from subcontractors to the assigned Estimator and communicates the responses provided.
Maintains a positive and professional customer service experience with all subcontractors and vendors.
Builds bid spreadsheets with all applicable CSI codes, adds bidding subcontractors and vendors, and checks all formulas for accuracy.
Enters subcontractor and supplier pricing onto bid spreadsheets and tabulation sheets as received.
Compiles required forms, certifications, and compliance items for bid and proposal submissions.
Verifies submission packages against the solicitation's checklist and reports missing or incomplete items to the assigned Estimator.
Assembles, prints, and organizes final submission packages for review prior to delivery.
Enters and updates cost information in the unit cost database as directed.
Completes additional administrative and production tasks assigned by the Estimators in support of the duties described in their job descriptions.