Preconstruction Coordinator

KBE Building Corp•Farmington, CT

1d•Onsite

About The Position

The Preconstruction Coordinator performs administrative office work for the Pre-Construction team. Assists in the daily operations including: Maintaining project files and schedules, recording project data, planning and organizing Preconstruction events, maintain sub-contractor list, organizing meetings, assembling and updating preconstruction manual, assembling and analyzing all bidding documents including, but not limited to drawings, specifications, proposals, Owner/ Architect/ Engineer documentation and reports. Assists in the preparation of bids for construction projects. Prepares documents for distribution to parties interested in bidding projects and compiles all final documentation for Owner/ Architect review.

Requirements

Associates Degree in administration, communication or equivalent
3+ years in an administrative or support role, supporting at minimum 6 staff members.
Advanced in MS Office suite
Strong MS Excel skills
Excellent attention to detail
Strong Mathematical skills
Demonstrate a clear understanding of commonly used business practices as they relate to construction.
Effective interpersonal communication skills, negotiation skills, organizational/time management skills a must

Nice To Haves

Construction or similar industry experience highly preferred

Responsibilities

All administrative processes for department: organizing files (electronic and paper files)
Maintaining Project Schedule
Planning and organizing preconstruction events
Schedule and coordinate meetings, type and distribute meeting minutes.
Streamline process for any Excel files, including creating Excel templates.
Set up binders, owner bid forms.
Construct and maintain estimating Bid Book, Estimating Procedures Book, ISQFT, Historical Cost Data Book and Spreadsheet, Estimating Staff assignments Project Leads and other reports as requested by Preconstruction Director
Receive, track, and disseminate bidding information coming from subcontractors: keeping track of responses to bid and bids received in Master Directory
Enter, monitor, and manage bid opportunities.
Maintain the master list and project bid lists of subcontractors and vendors.
Upload plans and specifications in Building Connected; including all bidding documents, forms, reports, etc. to subcontractors interested in bidding the project
Set up new job folders on server.
Maintain Templates and Forms
Other duties may be assigned.

Benefits

3 O’clock Fridays
Telecommuting Options for select positions
Flexible Work Hours
Paid Paternal/Maternal Leave
Vacation, sick, and personal time
Paid Holidays
Floating Holidays
Medical and Dental Insurance (Premium cost sharing between the company and employee)
Health Incentive Insurance Discount
Employee assistance program
Vision Care (100% company paid)
Annual Company Meetings, Company Fun Events, & holiday parties
Recreational/Chill-Out Space to encourage movement and collaboration: Golf Simulator, Pool Table, Dart Boards, Coffee/Snack/Beverage Station, breakout rooms, privacy booths, and more (Farmington office)
Quarterly Employee Photo Contests - with prizes!
Company swag! Mugs, Clothing, Backpacks, and more
Dress code: Business Casual and Philanthropy Fridays (Jeans)
Employee Work Anniversary Recognition
Corporate Commitment to Philanthropy –https://kbefoundation.org/ and company-sponsored charitable events
Competitive Salaries
Employee Referral Bonuses
Corporate Contributions toward Monthly Student Loan Repayment
Reimbursement for select gym and fitness memberships
Tuition Reimbursement for Work-Related Education
Company Paid Life Insurance
Structured Bonus Program